Accounting Information

Accounting information are transmitted with 6 lines.

These two fields are located in the AWB Main tab.

Handling Information

Handling information are transmitted with 4 lines of 65 characters each.

Routing Information

A routing provided by the airline must be indicated upon AWB transmission.

These fields are located in the AWB Main tab.

Character transmission

The entire AWB can be transmitted with up to 216 characters, priorized as follows:

• Notify

• SCI

• Handling information

• Security status

• RAC nummer

Characters exceeding this number will be truncated.

Other charges

The field Charge info in basic data INVOICING → BILLING CODES → Billing data tab must be filled with the IATA code for the billing codes used on the Other charges tab.

• Example:
  Fuel Surcharge = MY
  Security = SC
  X-Ray fee = XB

• The following codes can be used for unassigned codes:
  MA (Agent)
  MC (Carrier)

Most airlines only accept up to 9 different OC codes.

These codes are displayed in the order: AWB Main tab → Other Charges tab.

Weights and amounts

Weights are transmitted with 1 decimal place, amounts with 2 decimal places.

Volume

The volume is transmitted with 2 decimal places.
The transmission must include a volume of at least 0.01.

Example: A volume of 0.004 in the shipment is rounded to 0.01.

Structure of the flight number

Flight numbers are structured as follows:
2-digit carrier code and up to 4 numbers (at least 3), (optionally) followed by a letter.

Entries such as FAV (First Available) or TRK (Truck) are not accepted by e.g. CHAMP. 

Phone number of the recipient

The telephone number of the recipient is required by some airlines.
Enter the correct phone number in the addresses under Phone.

Some airlines (such as LH) require the contact details in the Notify address field.

Payment method

Some airlines also require the payment method.

Fill the field CH on the AWB Control tab in CargoSoft.

You can currently enter the following payment methods (manually):
All Charges Collect  -  CC
All Charges Collect by Credit Card  -  CZ
All Charges Collect by GBL  -  CG
All Charges Prepaid Cash  -  PP
All Charges Prepaid Credit  -  PX
All Charges Prepaid by Credit Card  -  PZ
All Charges Prepaid by GBL  -  PG
Destination Collect Cash  -  CP
Destination Collect Credit  -  CX
Destination Collect by MCO  -  CM
No Charge  -  NC
No Weight Charge - Other Charges Collect  -  NT
No Weight Charge - Other Charges Prepaid by Credit Card  -  NZ
No Weight Charge - Other Charges Prepaid by GBL  -  NG
No Weight Charge - Other Charges Prepaid Cash  -  NP
No Weight Charge - Other Charges Prepaid Credit  -  NX
Partial Collect Credit - Partial Prepaid Cash  -  CA
Partial Collect Credit - Partial Prepaid Credit  -  CB
Partial Collect Credit Card - Partial Prepaid Cash  -  CE
Partial Collect Credit Card - Partial Prepaid Credit  -  CH
Partial Prepaid Cash - Partial Collect Cash  -  PC
Partial Prepaid Credit - Partial Collect Cash  -  PD
Partial Prepaid Credit Card - Partial Collect Cash  -  PE
Partial Prepaid Credit Card - Partial Collect Credit  -  PH
Partial Prepaid Credit Card - Partial Collect Credit Card  -  PF 

CH field in theAWB Control tab in AWB Main:

Commodity Code

Please make sure to enter the correct commodity code in the Goods description.

Rate class

The rate class must be filled correctly as well, otherwise it may be rejected by the airline.

• Select rate class C if you have entered a commodity code.

• K for contract rates.

Contact details

Contract partner details (name incl. first name and phone number) must be transmitted for the addresses shipper, consignee and notify.

These details are taken from the Addresses tab → Partner.

• Per contact person you can record a qualifier in the field Email functions.

• The qualifier for the AWB transmission is [eAWB].

• A contact partner with this qualifier will be transmitted.

If this qualifier is not recorded in any of the partners, the partner details from the first line are used instead.

Company Identification Code and Number

The transmission requires an identification number depending on the country.

• This is the UST ID number for European addresses,

• the tax number or another unique number for other countries.

The table on page Customs data for AWB and B/L transmission setup shows the transmission of the registration number of different countries.

HS Codes

The HS codes entered on the /wiki/spaces/ONLINEDOKENTMSAIR/pages/30650974 Goods and Dimensions tab are transmitted during eAWB transmission.