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Determine the invoice address: Airline, CASS, GSA

When you accept airfreight costs (buying), the program checks the basic data to see which address is required for the billing.

• Some airlines conduct their billing via CASS.

• So do some GSAs.

• The CASS credit must be used in both cases.

Basic data entries are prioritzed as follows:

Shipments via an airline:

1. Carrier basic data: alternative address for CASS

2. COMPANY → INVOICING → Administration tab → field Account no. CASS billing

Shipments via a GSA:

1. Carrier basic data: GSA address → CASS billing activated = account from COMPANY → INVOICING → Administration tab → field Account no. CASS billing

2. Carrier basic data: GSA address → CASS billing not activated = account of theGSA

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Enter Collect/Prepaid

In the field C/P of the Calculation tab CargoSoft automatically indicates whether the billing line is Prepaid (P) or Collect (C).
This is based on the fields WT/VAL and OTHER on the AWB Main tab.

• If both entries are Prepaid, all billing lines are pre-assigned with P.

• If both entries are Collect, all billing lines are pre-assigned with C.

• If WT/VAL = Collect and Other = Prepaid, entries DUE CARRIER are pre-assigned with C and entries DUE AGENT with P.

If you edit the fields WT/VAL and OTHER, the field C/P on the Calculation tab is adjusted accordingly without another calculation.

Enter Due Agent and Due Carrier

The Calculation tab in airfreight export files provides the field A/C (due Agent, due Carrier).

This field is pre-assigned based on the billing code.

Print/Send (e)AWB

The Calculation tab of airfreight export files has a dropdown menu with the following entries:

• Yes

• No

• Exclusively

If you enter a calculation line manually, this value is pre-assigned based on the field Calculate on in the billing code.

The values ALL (Yes), AWB (Exclusively) and INV (No) are taken into account.

Accept setting AWB print/INV into the Calculation tab

Costs on the Calculation tab are in standard transmitted to the invoicing.

In the field field Print/Send (e)AWB in aifreight export files you can decide whether (in addition to the transmission to the invoicing) the costs should

• be printed in the AWB/transmitted to the airline (Yes)

• NOT be printed in the AWB/transmitted to the airline (No).

If you would only like to use the costs for the AWB print or only for the AWB transmission and NOT transmit them to the invoicing, select Exclusively.

CargoSoft pre-assigns an entry based on the AWB and rate type.
→ This entry can be changed.

Master AWBs take into account costs from buying; HAWBs those from selling.

The IATA AWB is an exception.
Here, the program uses due carrier costs from buying and due agent costs from selling.
→ Reason: There are many constellations in which the customer is sold e.g. an all-in-rate or in which there is no sales contract for the customer.
Some surcharges would be missing since the IATA AWB must always comply with IATA regulations.

This field is blocked for ECM rate type BASIS, i.e. airfreight only.
In this case the program will transmit/print the rate from the goods description.
This field is generally editable if the calculation lines were entered manually.

The column Identifier is of relevance for B2B files.
This column indicates whether the calculation line is printed in the Master or House.

Automatic activation of the (e)AWB checkbox per AWB type when filling the Calculation tab: