Gateway billing Airfreight

Owned by Hauke Gulich
Last updated: Apr 25, 2024 by Bärbel Neitzel
5 min read

The order tab GAT-Billing is available in all consol files of a gateway branch.

Contents

GAT-Billing tab in the Airfreight order

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In the upper section you can enter the amounts to be invoiced, e.g. airfreight USD 50 per CWT, handling EUR 60 per file. 

These amounts are transferred to the files listed in the lower section.

After you have entered all data, you can print the billing data via context menu → Print GAT billing…

Press button Save or select Save GAT billing to generate the vouchers.

The tab itself is cleared and you can create new billings.

The booked revenues are displayed in the account sheet.

The invoices are available on the Invoicing tab, where you have the option to print them again.

The columns in the lower section of the mask can be moved with the cursor.

Select the context menu command Save layout to save your modified layout.

Create GAT billing

All HAWB files of the consol are displayed in the lower section of the tab once you open it.

Please make sure that you have saved the added files on the Consol tab before switching to the GAT-Billing tab!

The system determines

  • the voucher recipient from the HAWB file,

  • the corresponding voucher type

  • and the collective invoice header number (for collective invoices) if available in the ADDRESS → General tab → Invoice data sub tab → field Current collective invoice number.

The voucher number must be entered in the address field with address qualifier GWINV in the HAWB.

Enter billing codes

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Field/Column



Field/Column



Bill. code

= billing code. Use the codes that are recorded in the basic data.

Basis

The basis is used to calculate the price in the HAWB files.
If you select basis CWT (Chargeable weight), the program determines the CWT in every HAWB and multiplies it with the price.
For basis F (fixed price), the entered price is entered as a fixed price in every HAWB.

Price

Enter the price per basis.

CUR.

By using the fields CUR. (currency) and R.O.E. you can also use foreign currency amounts for the billing.

Cost distribution to HAWBs

The billing codes entered in the upper section are automatically displayed in every HAWB.

→ You can add and/or remove billig codes per file. 

To do so, click in a billing line for a HAWB and select the context menu item Add line or Delete line.    

Exclude HAWB from the billing

Deactivate the checkbox to exclude a HAWB from the billing. This HAWB will NOT be included in the billing.

Side note about collective invoices

A consol voucher number can only be used once per consol file.
It is not possible to create multiple collective voucher files in one order file.
If a coloader has multiple shipments in the consol and if you would like to invoice per collective invoice, create different collective invoice headers.

Create vouchers/bookings

After you have entered all billing codes and amounts, you can print this overview before creating the bookings. 

Select the context menu command Print GAT billing….

The print preview with all entered data opens:

  • Click

     to print.

  • Click

    to close the preview.

  • To book the vouchers, select the Save GAT billing.
    You can alternative select File → Save or click on the Save icon.

Context menu - save GAT billing

The vouchers are created the the tab is cleared. You can now create a new GAT billing.

The following voucher types are created:

R (invoice)

Invoices are displayed on the Invoicing tab of the consol file (= standard invoicing function). 

Attention: The invoice layout is accepted from the HAWB file.

SP (collective invoice)

The program generates a collective invoice file.

The collective invoice header is entered directly on the GAT-Billing tab. 

These vouchers are also available on the Invoicing tab of the consol file.

Please note that the revenues are not booked until the collective invoice header has been completed (= standard CargoSoft function).

IBV (internal settlement)

The revenue for internal settlements is posted on the consol file; the negative revenue on the HAWB file.

The voucher type is outgoing invoice.

As described above, the voucher recipient is the GWINV address (= standardCargoSoft internal settlement function).

The booking period of internal settlements is pre-assigned based on the service month of the consol file.

The vouchers are available on the Invoicing tab of the consol file:

Revenues are displayed in the Account sheet:

The internal settlements bookings are booked as negative revenues in the HAWB files: