Edit CASS data

Owned by Hauke Gulich
Last updated: Apr 25, 2024 by Bärbel Neitzel
4 min read

Double click on a file in the search result or switch to the Edit tab.

Contents

 

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Here you can see whether

  • a CargoSoft file number has been assigned to the MAWB number or

  • the weights and amounts in theCASS file correspond to those in CargoSoft or

  • there have been errors during the assignment.

If the program was able to find a CargoSoft file number and if the amounts and weights match, this MAWB number receives the status finished (green).
All other files need to be edited manually.

If a CargoSoft file has been determined but the amounts or weights do not match, the MAWB number receives the status yellow.

A weight difference up to 0.5 kg will be tolerated automatically.

Tolerance limits

The tolerance limit from basic data COMPANY → INVOICING → Extras tab → Tolerance: Difference as value or percentage is applied to the amounts.

In these cases you can activate the checkbox Complete to release the file for transmission into the invoicing despite these differences.
This requires the authorization for the corresponding departments of the file number. The system issues an error message if this authorization is not available.

The authorization for the department is also required for other functions e.g. to book the accrual as partial invoice:
If the difference between the CASS invoice and the accrual is too high, you have the option to book the accrual as partial invoice.
The remaining amount (e.g. for an expected credit note) will be pre-set and booked automatically the next time.
The accrual is marked with T for partial invoice.

Other entries are:

                U       for    accordance (OK)
                D       for    difference lies within the tolerance limit
                A       for    difference is accepted automatically

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Resolve on accruals only partial amount

The billing line receives the indicator T for partial invoice. This indicator will also be displayed in the incoming invoicing.

Functions in the context menu

If the application finds multiple CargoSoft file numbers for one MAWB number, export files always take priority.

The following message appears if none of the files are export files or if there are multiple export files: The MAWB number xxx could not be assigned!
The dataset receives the status MAWB number could not be found.

If there is no CargoSoft file number for a MAWB number, the file number needs to be added manually.
The status is red.

You can either set a default file in COMPANY → INVOICING that will be used in such cases, or you can enter this file manually.

The context menu provdies to functions to enter an alternative file number:

  • Enter file no. manually

  • Set default file number

Enter file number manually

A small mask open. Here you can manually enter the file or double click to access the search mask. 
Confirm with TAB and accept the value with OK.

File number, amounts and weights are copied as far as possible.

The entry in the Status field remains - MAWB no. not found - so that you can see that a clear assignment to a CargoSoft file was not possible. 

The dataset is automatically set to OK (green) and is available for the booking.

Display HAWB files

The context menu also provides the option of displaying all House AWBs contained within the consol.

Confirm Display the HAWBs via mouse click. The display is for information only; you cannot make any modifications.

Display HAWBs without accrual file

Attention: This only concerns customers working with the function Carry forward accruals (month end).

The context menu also provides a function to display the House AWBs that were entered without accrual file.

If you confirm with Yes, the program searches for the corresponding data and displays them in a separate table.

In the field File for dissolution CASS you can either manually enter the file number or open the search mask via double click or F2.