Field description

Header data

No.

In the header data, each data record is assigned a unique (sequential) number from the number range CUSTRATEKO.
This number makes the record unique on the database.

Description

However, an appropriate designation should be chosen to distinguish the customer rates themselves.

Client
Branch
Address

→ Customer rates can be entered per client, branch and/or per customer.

→ It is also possible to enter a universal dataset for all clients, branches and customers.
If the dataset is to be valid for all clients, branches and customers, please do not fill the fields Client, Branch and Address in the header data.

Details section

Column	Function

Column	Function
Billing code	You can only use billing codes ... … that are valid for modes [AIR] or [ALL], (mode of the billing code is not filled) … that are valid for sector E(xport) or all sectors, … that are valid for the address entered in the customer rate or for all addresses.
Tariff	Select a tariff from basic data INVOICING → TARIFFS. If you have selected a tariff, the column Value is cleared and locked for input. After you remove the tariff, the field Value can be edited once again. If filled, the price from the billing code is pre-assigned.
Value	In the billing code you can assign a fixed price. This price overwrites the price from the billing code, the tariff, or the price per validity period. You can also enter a minimum and maximum value.
Basis	The chargeable weight or gross weight can be selected as the basis (in the event of multiplications only). The basis HAWB may be available as well. This basis determines the number of HAWBS that are attached to the consol. The customer other charges are used in consols of branches that are marked as Gateway Profit Center.
Purch.	You can activate the field Purchase rate so that the system imports and pre-assigns the purchase rates as an alterntive to the fixed price and regardless of the conditions of validity, carrier, delivery terms and lcoations. The system determines the correct purchase rate and searches for the billing code. The following details from the purchase rates are pre-assigned in the other charges: Price Calculate due.
Valid from Valid to	Here you can enter a validity period per billing code. Both fields may remain empty if the billing line is always valid. It is also possible to fill only Valid from or only Valid to. The system compares the departure date of the file to check the validity. If the system finds that there are multiple billing lines that are valid at once when you add customer rates to the other charges, the system issues a selection mask in which you can individually select the relevant billing lines.
Carrier	The billing code can be recorded differently per carrier. If you do not fill the carrier, the billing code will be valid for all carriers.
AWB	The billing code can be valid for both HAWB and IATA simultaneously, or for only HAWB or IATA respectively.
Addr. type / Address	Every billing code can be limited to a certain address from the 8 order addresses. For instance, you can define that this billing code will only be used in the event of address field A2 = A23 or A3 = A654 or A8 = D1030. All three fields Address type, Account type and Account number must be filled so that the address can be checked.
Delivery term	The delivery term will be compared with the delivery term on the AWB Main tab. The billing code is only accepted if the delivery terms coincide.
Place of receipt/country	The place of receipt will be compared with the Pickup on the AWB Main tab (location code).
Departure airport/country	The departure is accepted from the AWB Main tab (Airport). The country can also be entered.
Destination airport/country	Destination from the AWB Main tab (Airport). If you enter a city airport code (e.g. LON) in the customer rates, CargoSoft checks the airport codes in the basic data table AIRFREIGHT → CITY AIRPORTS. If LHR or LGW is entered in the order, the system will consider the billing code with city airport code LON. Vice versa, the system checks for billing codes with LHR and LGW if LON is entered in the order. Some billing codes are only valid for specific countries, e.g. AMS fee for the USA. In this case, enter [US] as the Destination country. If the order contains an airport with this country, this matching billing code is automatically pre-assigned.
Final destination location/country	The final destination is comapred with the final destination from the AWB Main tab (location code).
Calculate	Here you can determine whether the billing code will only be accepted ino the invoice ([I]), will only be printed in the AWB [AWB], will appear in both [ALL].
Due (Agent/Carrier)	These entries are accepted into the other charges. They overwrite the entries from the billing code if these entries have been made.

Order of header data in the order

CargoSoft suggests the rates later in the order based on the header data:

If there is a dataset for the customer with branch and client, this takes priority.
If there is no dataset for the customer, the system searches for the branch and client.
If there is no dataset for the branch, the system searches for a dataset for the client.
If CargoSoft is unable to find a dataset for the client, the system searches for datasets without address, branch and client.

For the suggestion of the customer rate in the Other Charges the customer of the file is read, i.e. the address stored here in the master data must be marked in the order as the customer (activate checkbox).

Enter billing codes

In the detail area in the lower section you can enter the different billing codes.

Identical billing codes (with different validities or prices) should be entered one below the other if possible.
This gives an overview of whether a billing code has been entered twice for the same period, the same carrier, the same address or the same lcoation.

The lines are numbered and pre-assigned in this order upon import into the other charges.
If the billing codes are to be pre-assigned in a specific order, please take this into consideration when you enter the basic data..

The system checks for duplicate billing codes upon the calculation in the order and issues a selection mask if duplicates have been found.

In case of identical billing codes that enable the entry of alternative prices e.g. per carrier or country of destination, the entry with carrier or country of destination takes priority.
The line without the entry (e.g. without carrier) is not pre-assigned or suggested as duplicate billing code.

Attention:
A combination of multiple criteria is not possible.
You can record identical billing codes per country, but not in combination with e.g. the carrier.

Possible example:

Bill. code	Carrier	Dest. country

Bill. code	Carrier	Dest. country
MY	<blank>	<blank>
MY	<blank>	US
MY	<blank>	CN

Example that is NOT possible:

Bill. code	Carrier	Dest. country

Bill. code	Carrier	Dest. country
MY	<blank>	<blank>
MY	LH	<blank>
MY	LH	US
MY	LH	CN

Use DGR and OVL as billing codes

Please see Buying rates (other charges) in RATES.

Accruals for other charges

If you would like to create accruals for certain costs in the order, activate the checkbox ACCR (accrual) in the billing lines.

If already available, you can also enter a creditor, tariff or amount.
→ These data are pre-assigned in the order on the Other charges tab but can still be modified.

If ACCR is activated, the entry of the accrual will be REQUIRED in the order.

Cost accruals for other charges

The following applies to the automatic prealocation of the other charges in the order:

Since the preallocation from the basic data depends on various criteria, at least the fields Departure, Destination, Carrier and Departure date must be filled.

The goods description should be entered so that the values (e.g. weights) can be accepted as well.

When you create a file and open the Other Charges tab for the first time (regardless of whether you open it via TAB key or mouse click), the other charges are pre-assigned automatically.
The other charges are also pre-assigned if you open an existing file and open the Other charges tab for the first time; provided that other charges have not yet been entered.
The other charges are not pre-assigned anew if you switch between tabs during data entry!
You can manually modify, delete and/or add lines. Use the local menu (right mouse key) to remove all other charges and pre-assign them anew.

Online Documentation - TMS Basic data

Customer other charges in RATES