Contents

Basic data

• Groups in ADMIN

• Incoming invoice tab in INVOICING in COMPANY

Links to further information

• Accruals

View of an existing accrual

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The system examines the fields

• Voucher type,

• Invoicing party, and

• File number to find out if an accrual is existing.

When reversing an accrual, the accrued amount is charged exactly against the amount of the payable. The accrual is thus completely dissolved.

In case that the accrual sum does NOT correspond with the amount of the payable OR in case the accrual should only be dissolved partially through the booking of the payable, there are multiple indicators that do justice to all bookings.

Find accrual with different address

When entering an incoming invoice with an address that differs from the accrual, the system actually does not draw an accrual.

• This is now possible if both addresses are recorded together in an accrual group in the basic data ADMIN → GROUPS.

• Additionally, the correct group type must be set for the address from the same "group" in the basic data Invoicing in COMPANY → Incoming invoice tab → (in this case accrual).

• If this settings are active, the system does not only search for accruals of the entered address when entering incoming vouchers, but also for accruals for all addresses that are in the same accrual group.

ATTENTION: The addresses may only ever be contained in a group with the same type!

Conformity indicator

By means of said conformity indication at the end of each line, you can decide – separately per amount – how the system is to deal with deviating accrual amounts.

→ Pls see Field OK = Conformity indicator.

Preallocate effective Amount with/from Accrual

If the Preassign accrual amount automatically field is activated, the Effective amount field in the voucher items is automatically filled with the created accrual amount when the voucher is processed.

If the amounts correspond, the conformity indicator is set automatically.

The voucher can now be saved immediately because all fields of this line are filled.

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