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The cheque recording is located in the environment menu under the menu item Invoicing. An accrual is automatically created in the indicated file when a cheque is recorded. Opening the program you start automatically on the search tab. But you can select the Cheque recording tab directly. |
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Contents
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Links to further information
Basic data
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Search tab
Here you have the option to search for already created cheques.
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Field | Function |
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File number | Enter or search a file number. |
Cheque number | Enter a cheque number, for which you would like to search. |
Posting text | Search for the posting text. |
Cheque receiver | Here you can search for the cheque receiver. |
Accounting period | Limit the search for the accounting period. |
Date of issue | Enter or search the date of issue. |
Cheque issuer | Search for the login, under which the cheques were recorded. |
Canceled | Set the checkmark to only search for cancelled cheques. |
Search result layout
The layout of the search result can be modified.
For this, pull the header to the desired place and select Save layout from the context menu.
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The display order can be sorted individually by clicking on the headers.
Cheque recording tab
To record a new cheque, click on the Cheque recording tab.
As an alternative, select File → New or use the key combination CTRL+N.
The recording mask opens.
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Header data fields
Field | Function |
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File number | Please enter the file number. → The file number is pre-assigned in the lower scroll section. |
Date of issue | Preallocation of the current date. The date can be edited manually. |
Cheque receiver | Please enter the cheque receiver. This can be done automatically with the corresponding basic data settings or by adding it manually. |
Cheque number | Entry of the last 4 digits of the cheque number. |
Form | Preallocation of the cheque form. → The current display results from the set up cheque recording. |
Customer | Display of the customer of the file. |
Cheque issuer | Preallocation of the login, with which the current user is logged in. |
Altern. acct. no. | Display of the possibly existing alternative account of the cheque receiver. |
Accounting period | Preallocation of the current accounting period. |
Posting text – Line 1 | The first line of the posting text is pre-assigned from the reference of the address (the cheque recipient). → This is a free text field. |
Posting text – Line 2 | This is a free text field without a preallocation. |
Middle section fields
The line for the total amount is filled afterwards:
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Currency | Preallocation of the currency. This is always EUR. |
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R.O.E. | If the currency is not EUR, the exchange rate for the calculation of the EUR amount is determined. |
Amount net | Entry of the net amount of the cheque. If this field is left blank, the cheque recording automatically draws the amounts from the files in the lower entry field as soon as it is saved. |
Amount tax | Entry of the tax amount of the cheque. If this field is left blank, the cheque recording automatically draws the amounts from the files in the lower entry field as soon as it is saved. |
Amount gross | Summary of the net and tax amount. |
Converted to | Display of the net amount in EUR if the value below Currency is not EUR. |
Lower section fields - entry section
The lower entry section is a scroll area. → Thus, multiple lines can be recorded:
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File number | The file number is pre-assigned from the header data of the cheque recording. → An alternative file number can be entered manually. |
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Activity type | Entry of the activity type. → The activity type is e.g. used for the automatic accrual. |
Description | Display of the long description of the activity type. |
CUR. | Preallocation of the currency. → The currency can be edited manually. This is a search field. |
R.O.E. | Preallocation of the exchange rate. → The field can be altered manually. |
Amount | Entry of the amount per activity type. |
VAT | Entry of the currency key. |
Converted to | Display of the conversion amount in EUR. |
Posting text | A posting text per line can be entered in this field. |
As soon as all data have been recorded, save the cheque via File → Save or Ctrl+S.
The cheque is immediately set to the viewing mode. → No data can be modified.
By saving, accruals are created on the files.
Automatic accruals by saving
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If entries were made incorrectly during the recording, the cheque must be cancelled and newly recorded. |
Cancel cheque
To cancel a cheque, select a cheque in the search result and click the right mouse menu item Cancel cheque.
→ The overview of the recorded cheque opens.
→ As an alternative, you can open a recorded cheque and select the entry Cancel check from the context menu.
A cancellation text must be entered in the overview of the cheque that is to be cancelled. The accounting period must also be indicated.
→ The accounting period is pre-assigned but can be edited manually.
After the text has been recorded, select File → Save in the menu or use the key combination Ctrl+S.
→ The check is cancelled including all accruals that have been created for this cheque.
Copy cheque
To copy an existing cheque, select a cheque in the search result and click the entry Copy cheque from the context menu.
→ As an alternative, open an already recorded cheque and click the entry Copy cheque from the context menu.
The existing cheque file is copied and completely pre-assigned accordingly.
The only exception is the cheque number: this is cleared.
Cheque print
The cheque print or the print preview can be started via the local menu in the cheque recording.
→ It is possible to create originals as well as copies.
If the form SCHECKO is used, the cheque print must be started manually via the local menu after saving.
If the form SCHECKA is used, the cheque print is started automatically when saving.