The voucher type, which is to be used for the transfer booking, must be selected

• incoming invoice  or

• outgoing invoice.

The field voucher number is either for a free choice of text or blocked for the entry!

This depends on the entry in the basic data in the Number range tab in INVOICING in COMPANY.

Assign voucher number automatically
If this field is filled with a value, the voucher number is automatically assigned from a number range when saving.
The voucher numbers can be incremented annually or consecutively over all years.

Assign voucher number manually
If the voucher number is to be assigned manually, you can leave the field Number range for internal settlements blank.

Please enter the account type and the address number or the abbreviation of the address as the invoice party.

• It is possible to pre-assign the address with a fixed value via the basic data COMPANY → INVOICING on the tab Administrationin the field Account no. internal settlements. 

• You can also determine certain combinations of the voucher type and the account type in COMPANY → FINANCIAL INTERFACE on the tab Voucher types.

  Example:
  → Incoming invoices can be written to creditors.
      The field Incoming invoices from creditors in the basic data is filled with (any) value.
  → Incoming invoices CANNOT be written to debtors.
      The field Incoming invoices from debtors in the basic data remains BLANK.

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The field Ref.-/Invoice no. is for a free choice of text and does not necessarily have to be filled.

The field Posting text is for a free choice of text and does not necessarily have to be filled.

The posting text is shown or hidden customer-specifically.

The voucher date is pre-assigned with the current date.

The field is blocked for the entry customer-specifically.

The accounting period is pre-assigned from the voucher date.

• If the indicator for the preallocation of the accounting period in the basic data COMPANY → INVOICING on the tab Number range → field Default accounting period is NOT X, the accounting period is pre-assigned with the accounting period for the current date when creating a new voucher.

The Gateway billing is a special feature.
The accounting period is pre-assigned from the service month of the consol file for internal settlements.

The currency of the voucher is pre-assigned with the house currency.

An exchange rate must be entered when selecting a foreign currency. If the foreign currency exchange rates are deposited in the basic data, the invoice date is chosen for the validity date and the R.O.E. is automatically pre-assigned.

The R.O.E. is always indicated in relation to the house currency Euro, i.e. in relation 1 EUR = xxx.

= Required field

= Required field

Enter the amount → the amount must always be positive.

Enter the amount → the amount must always be positive.

The currency is automatically pre-assigned from the header data and is non-editable.

If the amounts Debit and Credit were recorded in a way that the remaining amount equals 0, the amount fields are blocked for the entry (greyed out).

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If additional modifications have to be made, please delete a billing line.
The remaining value is now not 0 and the amount can be edited.

Only works if the document has already been saved once.

Voucher will be saved.

Processing stops → the voucher will not be saved.  

For the booking of the voucher if you have the authorization FAKIBVFREIGABE and the remaining amount equals 0.

For the entry of notes regarding this voucher. The voucher must have been saved before, as is the case for the print.

Valid for vouchers that have not been posted!

After selecting a line, the corresponding voucher can be opened in the view or editing mode via double click or pressing the RETURN key.
The mode depends on whether the voucher has been billed or not.

A voucher can be edited if it has not been billed and if no other user currently opened the voucher.
Otherwise, an error message will appear, stating that the voucher is blocked.

If the voucher has not been booked, it can be edited at this point– otherwise it is only available in the view mode.

Valid for vouchers that have been posted!

The posted booking is displayed with grey fields. They are non-editable.

A list of all displayed vouchers can be printed through the menu File → Print.

Pls also see in Forms in ADMIN → PRinter settings → Number of prints.

Pls see above → Release for account sheet and financial accounting transfer

... view or create

The icon with the notepad is visible if a memo for this voucher was created and saved.
In this case, you can select the line and click on the icon with the left mouse key in order to read or edit the memo.

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If a new memo is to be created, please select a line and select Memo from the right mouse menu.