The following programs must be used to set up the open items module.

ACCOUNTING → OP MODULE → OPEN ITEMS BASIC DATA

The setup takes place per client.

Pls see Open Items Basic data in ACCOUNTING.

ACCOUNTING → OP MODULE → OP GROUP/CLIENT

Pls see Open Items Client in ACCOUNTING.

ACCOUNTING → OP MODULE → OP GROUP

Pls see Open Items Groups in ACCOUNTING.

ADMIN → EMPLOYEES

There is the Authorization for OP module sub tab in the Options tab in EMPLOYEES.

Field/Checkbox	Description
Open items processing over all clients	If Y, open items can be searched and edit over all clients.
Date of the last open items use	Display, when the open items module was last used from this employee.
Authorisation for OP group	If you are working with open items groups, you can search for OP groups here or enter the code manually.

ADMIN → TEXT → TEXT MODULES

Create text modules for reports

The basic data application for editing the text modules is located in ADMIN → TEXTS → TEXT MODULES.

Here you can search e.g. all text modules deposited for the dunning header in the field Type.

Field Type for open items

The following types currently exist:

MK	Dunning letter – Header
MP	Dunning letter – File (Dunning lines = vouchers)
MF	Dunning letter – Footers
KK	Statement – Header
KP	Statement – File
KF	Statement – Footer

You can also use variables in a text module that are filled with content during the time frame of the application (e.g. print of the dunning letter).

Thus the phone number of the activated client is inserted into the text modules MK with [USTEL] when printing the dunning letter.

Variables for text modules

If these variables are inserted into a text module, the content of these variables is printed when printing the corresponding form (account statement or dunning letter).

Variables for text modules of the type MK and KK:

[KONTO]: Personal account (= address number).
[AKTDATE]: Date of the last account update
[USER]: Name of the user logged in the open items module
[USMAIL]: Email address of the user logged in the open items module
[USTEL]: Phone number of the user logged in the open items module
[VUSER]: Name of the user responsible for this personal account
[VUSMAIL]: Email address of the responsible user
[VUSTEL]: Phone number of the responsible user

Variables for text modules of the type MP and KP:

[SALDO]: Current personal account balance in house currency
[SOLL]: Debit in house currency
[HABEN]: Credit in house currency
[ZAHLHWG]: Sum of the payment amounts in house currency
[ZAHLFWG]: Sum of the payment amounts in foreign currency
[HWG]: House currency key
[FWG]: Foreign currency key
[BELDATE]: Voucher date
[FALDATE]: Due date

The print is controlled via a Crystal Reports document per type and per text module. This enables an individual design of the dunning letter and the account statement.

Text modules can be deposited in different languages.
They can be saved over all clients or specifically for a client.
→ Pls see → Installing the client text modules in Open Items Basic data in ACCOUNTING.

Contents

ADMIN → AUTHORIZATION PROFILES

Authoritations - List of all objects

The following objects, which can be assigned to the authorisation profiles, are available:

*Object*	*Authorisation*
STAOPMANDANT	Necessary to use the application Open items client on the *Financial accounting tab.*
STAOPSTAMM	Necessary to use the application Open items basic data on the *Financial accounting tab.*

OPMODULE	Necessary to use the open items module.
OPMODULEEDITMAHN	Dunning level and dunning indicator editable in the search result.
OPMODULEEDITTXTKO	Text module editable before the print.
OPMODULVERRECH	Necessary to use the *Offsetting tab.*
OPSPERRKONTEN	Necessary to record blocked accounts (only for entry A).
OPMODULEBEARBEITEN	Necessary to record payments.
OPMODULGRUPPE	Necessary to use the *Group payments tab.*
OPOPENADR	Necessary for entry A = Addresses
OPOPENBE	Necessary for entry B = Vouchers

OPSUPERUSER	Only useful if the supervisor feature is used in the addresses. A user with this authorisation can view all addresses in the open items module with entry A, even if the user is not indicated as the supervisor and has not been assigned to an open items group.

Set up the open items module