To add other charges manually, select a billing code in every line.

Add a new line by pressing the TAB key at the end of the line.
You can alternatively select the context menu item Add line or Delete line.
Select Copy line to copy the current line. Select Insert line to add a new line above the current one.

In the basic data you can record the other charges with a formula and prices.
Your administrator can make these entries in basic data INVOICING → BILLING CODES.

Contents

You have the following options when selecting billing codes as other charges:

Click on the dropdown arrow in the field Bill. code (=billing code) to select a matching billing code.
The list will show the IATA code (recorded in the billing codes in Charge info) as well as the AWB text (also recorded in basic data → Billing codes).

The AWB text is the text that can be printed in the AWB.

The text for the outgoing invoice according to the billing code is located on the right:

Fields such as Code, Goods, A/C are pre-assigned based on the billing code.

These details can be edited if necessary.

Calculation code F = fixed price

If you have selected calculation code F (=fixed price) in the field Code, you can enter a price in the field Value.

This amount will be displayed in the field Total and is the total price for this billing code.

→ After having entered the value, press the TAB key to jump to the next field until the fixed price appears in the Total field.

Calculation code M = Multiplication

Calculation code M multiplies the value (amount) with the factor (price).

The amount in the Value field is pre-assigned based on the entry in the Goods field.
A dropdown menu is available in case these details have not been pre-assigned through basic data settings.

The pre-assigned data can be modified at any time.

Example of the selection of goods for other charges:

The selection you make in the Goods field will pre-assign the amount in the Value field.

You can now enter the multiplication factor in the field Factor.

→ Press the TAB key to jump to the next field until the calculated amount appears in the Total field.

Calculation code P = Percent

The percentage surcharge adds the percentage in the field Factor to the amount in the field Value.

The criterion selected in the field Goods will influence the field Value.

Enter the percentage in the field Factor.

→ Press the TAB key to jump to the next field until the calculated amount appears in the Total field.

Other charges due carrier or due agent

In basic data INVOICING → BILLING CODES you can pre-assign the billing code due Agent or due Carrier.

This preallocation can still be changed in the tariffs (customer rates and purchase rates – ther charges).
Manual changes in the order are also possible.

The field A/C controls the debit of other charges:

AGT = Due Agent
CAR = Due Carrier

Due Carrier charges are automatically set to Collect for delivery term setting WT/VAL = Collect and Other = Prepaid.

Alternative preallocations can be made in the basic data.

Use other charges as text lines

You also have the option to enter text lines in the other charges.

These must be indicated as text in the field next to the billing code. They will automatically be accepted into the invoicing.
You can enter up to 19 characters.

Separate other charges by print and invoice

Just like the due AGT/CAR charges, these fields are pre-assigned according to the basic data but can be modified in the order.

Other Charges in AWB and invoice:

The field PL controls the transfer of the other charges line:

ALL = transfer to AWB print and invoice
AWB = transfer to AWB print only, no transfer into the invoice
INV = transfer into the invoice only, no print in the AWB.

The following applies to the CASS accrual in the Master AWB:

ALL = transfer to AWB print and CASS accrual, transmission to the airline
AWB = transfer to AWB print only, no transfer to CASS accrual
INV = transfer to CASS accrual, no print in the AWB, transmission to the airline

Set other charges to collect or prepaid

CargoSoft automatically indicates whether a billing line is Prepaid (P) or Collect (C) in the field C/P.

This is done based on the entries in the fields WT/VAL and Other on the AWB Main tab :

If both entries are Prepaid, all billing lines are pre-assigned with P.
If both entries are Collect, all billing lines are pre-assigned with C.
If WT/VAL = Collect and Other = Prepaid, entries DUE CARRIER are pre-assigned with C and entries DUE AGENT with P.
Other preallocations can be configured in the other charges basic data.

INFO: Presettings for the accruals are possible via the master data BILLING CODES or OTHER CHARGES.

Create accruals for other charges

By means of the fields ACCR, Account and Amount you can create accruals in the /wiki/spaces/ONLINEDOKENTMSAIR/pages/30688300.

→ For instance, this may be used for pickup transports.

This function is used primarily in the HAWB and IATA AWB.
This function is available in addition to the function Create CASS accrual in MAWBs.

Enter the supplier account number (creditor or G-account) in the Account field and the amount for the accrual in the field Amount.

Open the F6 menu and activate the checkbox Create accruals for other charges. This checkbox may already be pre-assigned. Confirm with OK.

Record other charges manually