Search tab

Here you have the option to search for already created cheques.

Field	Function
File number	Enter or search a file number.
Cheque number	Enter a cheque number, for which you would like to search.
Posting text	Search for the posting text. Please use placeholders (*) to search for parts of the posting text.
Cheque receiver	Here you can search for the cheque receiver. You can enter or search the address type, the address number or the name.
Accounting period	Limit the search for the accounting period.
Date of issue	Enter or search the date of issue.
Cheque issuer	Search for the login, under which the cheques were recorded.
Canceled	Set the checkmark to only search for cancelled cheques.

Search result layout

The layout of the search result can be modified.

For this, pull the header to the desired place and select Save layout from the context menu.

The display order can be sorted individually by clicking on the headers.

Cheque recording tab

To record a new cheque, click on the Cheque recording tab.

As an alternative, select File → New or use the key combination CTRL+N.

The recording mask opens.

Header data fields

Field	Function
File number	Please enter the file number. → The file number is pre-assigned in the lower scroll section.
Date of issue	Preallocation of the current date. The date can be edited manually.
Cheque receiver	Please enter the cheque receiver. This can be done automatically with the corresponding basic data settings or by adding it manually.
Cheque number	Entry of the last 4 digits of the cheque number.
Form	Preallocation of the cheque form. → The current display results from the set up cheque recording.
Customer	Display of the customer of the file.
Cheque issuer	Preallocation of the login, with which the current user is logged in.
Altern. acct. no.	Display of the possibly existing alternative account of the cheque receiver.
Accounting period	Preallocation of the current accounting period.
Posting text – Line 1	The first line of the posting text is pre-assigned from the reference of the address (the cheque recipient). → This is a free text field.
Posting text – Line 2	This is a free text field without a preallocation.

Middle section fields

The line for the total amount is filled afterwards:

Currency	Preallocation of the currency. This is always EUR. → The currency can be altered manually.
R.O.E.	If the currency is not EUR, the exchange rate for the calculation of the EUR amount is determined. If a currency exchange rate is deposited in the basic data, this field is filled automatically.
Amount net	Entry of the net amount of the cheque. If this field is left blank, the cheque recording automatically draws the amounts from the files in the lower entry field as soon as it is saved.
Amount tax	Entry of the tax amount of the cheque. If this field is left blank, the cheque recording automatically draws the amounts from the files in the lower entry field as soon as it is saved.
Amount gross	Summary of the net and tax amount.
Converted to	Display of the net amount in EUR if the value below Currency is not EUR.

Lower section fields - entry section

The lower entry section is a scroll area. → Thus, multiple lines can be recorded:

File number	The file number is pre-assigned from the header data of the cheque recording. → An alternative file number can be entered manually.
Activity type	Entry of the activity type. → The activity type is e.g. used for the automatic accrual.
Description	Display of the long description of the activity type.
CUR.	Preallocation of the currency. → The currency can be edited manually. This is a search field.
R.O.E.	Preallocation of the exchange rate. → The field can be altered manually.
Amount	Entry of the amount per activity type.
VAT	Entry of the currency key.
Converted to	Display of the conversion amount in EUR.
Posting text	A posting text per line can be entered in this field.

As soon as all data have been recorded, save the cheque via File → Save or Ctrl+S.

The cheque is immediately set to the viewing mode. → No data can be modified.
By saving, accruals are created on the files.

Automatic accruals by saving

If entries were made incorrectly during the recording, the cheque must be cancelled and newly recorded.

Cancel cheque

To cancel a cheque, select a cheque in the search result and click the right mouse menu item Cancel cheque.

→ The overview of the recorded cheque opens.

→ As an alternative, you can open a recorded cheque and select the entry Cancel check from the context menu.

A cancellation text must be entered in the overview of the cheque that is to be cancelled. The accounting period must also be indicated.
→ The accounting period is pre-assigned but can be edited manually.

After the text has been recorded, select File → Save in the menu or use the key combination Ctrl+S.

→ The check is cancelled including all accruals that have been created for this cheque.

Copy cheque

To copy an existing cheque, select a cheque in the search result and click the entry Copy cheque from the context menu.

→ As an alternative, open an already recorded cheque and click the entry Copy cheque from the context menu.

The existing cheque file is copied and completely pre-assigned accordingly.
The only exception is the cheque number: this is cleared.

Cheque print

The cheque print or the print preview can be started via the local menu in the cheque recording.
→ It is possible to create originals as well as copies.

If the form SCHECKO is used, the cheque print must be started manually via the local menu after saving.
If the form SCHECKA is used, the cheque print is started automatically when saving.