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The profitshare explained in this chapter is used in the Seafreight. In Oceanfreight CargoSoft determines via the assignment OBL → HBL the HBL files belonging to the OBL. The user can also split up the amounts (divided into revenues and expenses) between him and the agent. Amounts can also be divided based on the billing codes. → CargoSoft determines the entire profit and the balance that is to be billed. An invoice or a credit note is automatically generated based on these results. The billing lines can only be added to with additional text lines. |
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Contents
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Basic data
Links to further information
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Administration tab in INVOICING in
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COMPANY
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COMPANY → INVOICING → Administration tab
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Select the entry Profitshare in the field Cost splitting (= split amounts).
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Profitshare tab
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When changing the tabs and first opening the Profit share tab, the OBL no. is loaded to the file and the belonging HBL numbers are automatically displayed.
If no data could be found, the mask remains blank. However, any lines can be added manually.
Division ratio: The split ratio can also be entered here → 50:50 is selected by default.
Basis (Dropdown field without name): Required field is the basis for the division of the costs as well as for the cost splitting!
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Volume
chargeable weight
Freight tons
Weight
Quantity
manually
The type of the division is the same for all core data.
After the change of the value, the value is equated for all lines in this section.
The section is a roll area and can be expanded by adding lines.
Field | |
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Bill. code and text | A billing code must be selected first, from which the name is automatically loaded from the basic data and afterwards suggested. The long text can be edited and is visible on the future print. |
Revenues Own | Own total revenues → shown under the first total line as the first field subtotal. |
Revenues Agent | Total revenues of the agent → shown as the second subtotal field under the first total line. |
Expenses Own | Own total expenses → shown as the third subtotal field under the first total line. |
Expenses Agent | Total expenses of the agent → shown as the fourth field subtotal below the first total line. |
Basis (mandatory field) | In the mandatory field, select the basis for the distribution of revenues and expenses → CBM, CW, FRT, KG, PCS, manually. |
→ Revenues and expenses can be recorded in these core data – but they do not have to. | |
Breakdown of revenues and expenses in the line items
The next section is meant for the distribution of the costs to the belonging HBL numbers.
This is the main section.
→ The files are either suggested automatically or can be recorded manually by adding lines.
→ It is important that the files recorded here have an own account sheet, i.e. either are a main file or were created during the split with an account sheet!
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Field | Entry |
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File no. | The sub file or HBL number belonging to the OBL. Is automatically listed after splitting and can be manually entered or removed. |
HB/L no. | Display of HBL number |
Revenues/Expenses (Own/Agent) | Optional recording of the revenues and expenses that was made on this file, each divided into the own branch and the agent. |
% (Basis) | Percentage distribution of the profit/loss to the individual files based on the total profit of the own branch AND the agent. Displayed under the first total line as a fifth subtotal field. |
100% Profit Subtotal Column 100% Profit | Total share of the profit/loss applying to the file/the HBL → WITHOUT considering the dividing ratio. The total profit/loss of the OBL is displayed under the first total line. |
Book value Subtotal column Book value | The column Book value displays the share of profit/loss of the OWN BRANCH that - considering the dividing datio - applies to this file/HBL. This balance is calculated and displayed in the footer area. You might need to scroll down in the footer area. The proportional book value concerns the profit/loss of the own branch, without regarding the agents profit/loss. |
Weight- and volume details | Informative display of the proportional calculation basis. |
Data check on the voucher items tab
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Switch to the Voucher items tab. |
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If no profit share was recorded for a voucher, no print is carried out.
General information
When splitting the amounts, only one of the two methods cost splitting OR profit sharing can be saved!
When saving, it is additionally checked which selection was made in the header data of the voucher in the field Cost splitting:
No division
Cost splitting
Profit share
Only this one option is saved!
All other recorded data are – e.g. when changing a voucher – explicitly deleted.
If more than 100 files are found during the cost splitting, a warning appears, asking whether the process is to be continued.
In this cases, the OBL/MAWB number might be filled with a Dummy value.