Accept booking and generate order

Owned by Hauke Gulich
Last updated: Mar 26, 2024 by Sabrina Stelter
3 min read

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Create TMS order file from the EDI-Mailbox

All incoming bookings from the eForwarding are initially displayed in one of the TMS order modules (Sea, Air, Road, Rail) → Environment → EDI → EDI-Mailbox.

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The booking to be accepted must be activated using the checkbox.

Via the entry Convert in the context menu, the booking is converted into an order.

First a pop-up window opens.

If necessary, the fields

  • type

  • order date

  • delivery/arrival date

  • sector

  • branch

  • main and

  • sub department can be changed here.

With the OK button the transfer to an order item takes place. 

This position is stored in the sidebar and can be opened and edited from there.

Sequence of a booking: Shipment ID

A rate request is booked via eForwarding, which results in a booking number (= Shipment ID), e.g. B-S-1660206-2019-00001.

The booking number/Shipment ID is unique and is used for identification, e.g. if the shipment is processed by several branches.

This booking number is on the booking confirmation and is a reference number for the freight forwarder's customer, which is used to define the shipment.

When booking, the shipment is automatically transferred to the SCM, where a system number is created, e.g. SCM1660253.

Here the booking is automatically transferred to the EDI mailbox of the TMS.
There the booking can be converted into an order. A TMS file number is generated, e.g. HB011906-031

The search in the EDI mailbox, the search fields External system ID and Shipment ID can be added.

The fields are assigned as follows:
B-S-1660206-2019-00001 = Shipment ID (booking number)
* 1660253 = external system ID (the system is looking for SCM1660253)

Take-over the rates from the ECM to the TMS

The ECM saves the corresponding rate request for a booking and transfers it to the TMS as rate_scoid.

As soon as the order created, the TMS sends a request with this ID to the ECM.

This request is then executed again in the ECM and the result is returned with the current prices.

When creating a file, the rates are automatically stored in the calculation tab.

 

***ATTENTION: The rate lines created from rate_scoid only contain the rate request of the eForwarding portal.

If changes have been made in the newly created file. such as. the addition of dangerous goods, the calculation must be calculated again with the addition of the additional criteria.