FORTRAS connection

Owned by Hauke Gulich
Last updated: Apr 25, 2024 by Bärbel Neitzel
4 min read

Contents

Basic data

Header data tab

The Header data tab must be configured for the FORTRAS transmission, i.e. to have all necessary additional fields and functions, via the mask editor.

The mask for the transport order is configured according to the requirements and contains the fields that FORTRAS requires.
All required data are contained in the basic data; the dropdown lists thus only contain valid entries.

image-20240425-094711.png

Fields in the upper section

Field

Description

Field

Description

Reference order

File number + suffix [T001]; automatically generated upon creation
The formatting is configured in the basic data for the Services tab.

Serial number per transport order

Also referred to as: reference number, Bordero number (Fortras term)

ECM Contract (buy)

Description of the ECM contract, if available.

Freight charge

Currency code and amount for price agreements.

Main carriage with
Port of loading... on
Port of discharge …on

These fields are pre-assigned with data from the main order and cannot be edited.

Created on

The system automatically enters creation date of the transport order.
Non-editable

Created by

Pre-assigned with the user code
Non-editable

Transport type

This field is pre-assigned with the entry selected on the Overview tab - this field is not used. 

Address fields

The address fields in the service order are controlled by preallocations made in basic data ADMIN → PREALLOCATIONS through address qualifier and address basic data.

→ These preallocations are made separately for import and export orders.

Certain FORTRAS fields in the addresses are crucial for the data transmission. 

Address

→

Field

Address

→

Field

Service provider

→

EDI partner

Customer

→

Delivery term

Delivery address

→

Delivery date

 

Address section

Address/Field

Description

Address section

Address/Field

Description

Service provider

 

Address

The service provider address is pre-assigned with the address on the Overview tab.

The service provider must be recorded as an address → configuration of the service provider→ ADDRESSES → ADDRESSES.

EDI partner in ADMIN field

This field must contain the receiving transport company. 

Customer

Address

The SENDING branch MUST be the customer of the transport order.

The branch must be recorded as an address → configuration of the customer in COMPANY → BRANCHES.

Delivery terms

The customer address contains the delivery term for this transport order.

The delivery terms are pre-assigned with fixed entries from a table - these are not the delivery terms of the main tab.

Freight payer

Address

The freight payer can be transmitted to the transport company.

This ought to be an address existing in the basic data.

Pick up address

Address PUP

The pickup address can be pre-assigned automatically through preallocations of the PUP address (Pick-up in the Address qualifier in ADMIN). 

Delivery address

Address DEL

The delivery address can be pre-assigned automatically through preallocations of the DEL address (Delivery in the Address qualifier in ADMIN). 

Field Delivery date

The delivery address also contains the delivery date.

The delivery dates are pre-assigned with fixed entries from a table.

A date and/or time field appears depending on the selection of the code.

These field combinations cannot be changed.

Free text

The Transport type field in this lower section is crucial and must be filled with the FORTRAS transport type.

General

You can transmit 4 free texts.

Delivery

Pickup

Invoice

Text code 1 - 24

These fields originate from Codes_ext and correspond to the FORTRAS interface data.

Up to 24 information text fields (add-on fields) for the transmission can be added and placed in the mask, if required.

Transport type

Required field FORTRAS for the transmission = FORTRAS transport type.

The valid entries are configured in your basic data.

Select an entry from the dropdown list.

Goods tab

Field Packaging code

The packaging codes must be recorded in the EDI code conversions in ADMIN.

Dangerous goods sub tab

Please check whether dangerous goods right IMDG is pre-assigned when transferring the order data from a seafreight file. It MUST be changed manually to ADR! 

In dangerous goods shipments the field Hazardous legislation MUST be checked and corrected if necessary!

 

Field Amendment

For dangerous goods right ADR

= required field

→ Possible entries are [15] or [17]

Converted through EDI code conversions in ADMIN (Attention: These data must be maintained!)

The Dangerous goods tab contains more fields than can be transmitted via the interface. 

image-20240425-094928.png

The following fields are used currently:

  • Amendment

  • BAM no.

  • Classification code

  • Environment. hazardous

  • Gross weight

  • Hazard label 1-4

  • Limited quantities

  • Multiplier

  • Name

  • Net weight / Liter

  • Packaging code

  • Packaging group

  • Quantity

  • Transport category

  • Tunnel constraint code

  • UN no.

Customs sub tab

The following fields of customs data are available for the colli line of the shipment description.

eFile tab

The documents in the eFile are added to the transport order are sent accordingly.

→ Every document type is supported and can be added.

Up to 4 added documents are transmitted when sending. Before sending pelase check whether all of the documents ought to be sent to the service provider.