The file number in the voucher items is a required field and can be entered either manually or via search function. It is automatically pre-assigned from the voucher header (if recorded).

In case of individual invoices, the file number cannot be modified if it has already been entered in the voucher header.

The file number in the voucher header remains blank in case of collective invoices. You can record multiple lines one below the other in the voucher items.  

The command Add line (context menu) will automatically suggest the file number from the previous line. However, this can be modified.

The billing code in the payable is optional – depending on the basic data setting.

This is a required field if indicated correspondingly in the basic data.

The billing code is obligatory linked to an activity type.

Create required field in Incoming invoice tab in INVOICING in COMPANY.

The activity type is a required field.

The name of the activity type is read from the basic data and displayed accordingly.

Entry of the effective amount per file line.

These can also be partial amounts of the total amount if the invoice concerns different services.

To enter two or multiple individual amounts, select the context menu item Add line and enter every invoice line with the respective amount.  

Show/dissolve accruals:

Per line, the effective amount is compared with the accrual amount of the same line.  

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There are different indicators to mark the deviations between these two columns.

The currency is automatically suggested from the header data, but can be modified.

It is necessary to enter an R.O.E. in case of foreign currencies different from the currency in the voucher header – the R.O.E. field will become a required field.

The additional fields Accruals, Currency code of the accrual, and Accrual no. (=voucher number of the accrual) are automatically filled if open accruals exist.

The local menu enables to Remove accruals.
→ The accrual is not deleted with the voucher, but generally remains existing.

The context menu of this tab offers the option to search for and accept open accruals → command Info accruals.

Required field if the Currency Code field contains a currency different from the house currency.

Value added tax
The tax key is pre-assigned in accordance with the deposit in the basic data.

Order of the examination which tax key is selected:
Service type → Invoicing party → Invoicing basic data → Address

At first, the system checks whether a VAT is deposited in the service type. If so, it is inserted.

• If no, the system checks for a deposit of the VAT in the invoicing party address. If so, it is entered.

• If no, the system determines the VAT from the invoicing basic data.

The suggestion of the input tax or VAT key corresponds to the allocation of the voucher…

…. Allocation AUFW - Expenses
(Normal case for incoming vouchers from creditors):
According to input tax key.

…. Allocation ERL - Revenue
(Rather unusual, only if incoming credit note from debtor): 
According to VAT key.

When saving the invoicing, the system internally calculates and adds the individual tax amounts per billing line and compares them to the total tax amount in the header data.

The difference must not exceed the specified rounding difference.
→ Details pls see in Field OK = Conformity indicator = D.

COMPANY → INVOICING → Extras tab in INVOICING in COMPANY 
→ Fields Tolerance: Difference as value and Difference in percentage

Voucher number of the accrual
Every accrual has been assigned a voucher number, which is displayed per line.

The tabs Overview accruals and Open accruals in the account sheet display the Accrual no.

This field must only be filled if the billing line contains accruals.

→ For support, see the lower edge of the screen.

Details pls see Field OK = Conformity indicator.

This column will only be shown to you if your company works with the complaint of payables. 

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This column will only be shown to you if your company works with the complaint of payables.

Free choice of text of 15 characters

The cost center can be declared as a required field in specific cases.
This depends on the required fields and the service type per billing line.  

ADMIN → EMPLOYEES → checkbox Payables with two lines
Activating the checkbox unlocks the field cost center.

Free choice of text of 30 characters

The posting text can be tranferred to the financial accounting.

ADMIN → EMPLOYEES → checkbox Payables with two lines
Activating the checkbox unlocks the field posting text.

This field is only displayed in the seafreight module if activated in the basic data.

→ The field is displayed in the voucher items right to the field reference.

The field is filled from the order → Statistics tab. It is used for both outgoing and incoming invoices.

As soon as the position number has been recorded during voucher entry, the vessels r.o.e. is shown in the file.

COMPANY → INVOICING → Settings tab → Field Record vessel R.O.E. in inbound voucher

Order → Statistics tab:
Fields Vessel R.O.E. and Vessel R.O.E. Incoming