Record KEP service order

Owned by Hauke Gulich
Last updated: Apr 25, 2024 by Bärbel Neitzel
5 min read

Contents

Basic data

Overview tab

The service provider is automatically pre-assigned upon creation of the service order for service type KEP, provided that the basic data have been configured accordingly.

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Display of the Tracking ID after response

The Tracking ID, which is saved on the Status tab with reference type TRACK upon arrival of the response, is displayed below the reference number on this tab.

  • In the overview the reference number and Tracking ID can be copied too the clipboard with the local menu item Copy.
    The cursor must be located in the respecive field (even if this field is non-editable).

  • The field Tracking-ID (cc_trackingid) is available in the order by default but can also be added to other masks via the mask editor.
    This field is non-editable, you can only copy its contents.

  • This field always shows the current Tracking ID.
    The system determines the current Tracking ID by means of the fields eastatus_t.id and eastatus_t.referenztyp = TRACK.

Along with the response of the service provider, the KEP Tracking ID is saved as a status in the TMS file.
The status is KEPTRACK, the reference is the Tracking ID.

To find files through the KEP Tracking ID, enter the Tracking ID into the search field eastatus_t.referenz and TRACK into the search field eastatus_t.refrenztyp.

Header data tab

Transport instructions can be entered in the header data.

This mask contains all fields that can be transmitted to SENDIT via interface.

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Field description header data

Reference order

Reference number of the KEP service order.

KEP-Shipping loc.

Shipping location: place where the service provider will pick up the shipment.

KEP-Client

A client is configured in SENDIT per customer number and KEP shipping location. 
The KEP client is the customer.

KEP-Print station

Printer that prints the label.

Shipping type

Depends on the service provider.

Shipping date

Date for the daily closing in the SENDIT webclient.

Cust. status

Customs dutiable goods or duty-free goods.

Section Service provider

Service provider

Purchaser-authorized haulage agent.

EDI partner

Code for the interface.
→ Pre-allocation possible - Settings for the KEP service provider.

Transport type

The field is pre-filled with the selected service provider from the Overview tab.

Section Cover address sender

Cover address sender

Shipping location that is to be printed on the label.

In case there is no address filled in the KEP-Shipping location according to the the SENDIT basic data will be printed.

Pick up order
on

Checkbox to transmit the pick up date.
So the valid shipping location is the cover address.

Section Consignee

Delivery address 1

Recipient of the shipment.

Freight terms

Delivery terms of how the shipment is sent.

Customer no. of freight payer

The customer number of the freight payer is only relevant for freight terms EXW.
This is the customer number that the service provider uses to issue the freight invoice.

You can pre-assign the customer number if the freight payer:
→ In the basic data ADDRESSES one customer number per KEP service provider can be recorded.
→ For that open a shipper's address.

If a service provider with the delivery condition EXW is selected for each shipper, the customer number is automatically entered in the corresponding field.

Section References

Customer account,
Customer order,
Delivery note,
Invoice number

One of the listed references can be printed on the label.
CargoSoft transmits the reference number of the KEP order by default.
If you would like to send a different reference on the label, this reference must be configured in SENDIT.

ShipperCombineID

Filter criterion for the daily closing.
Optional field.

Documents/Envelope

Identifiers that can be used for service provider UPS.

Section Dangerous cargo

UN-No. (1-3) 
Weight kg (1-3)

Up to three UN Nos. including cargo weight in kos for each dangerous cargo item can be transmitted.

Section Service

Express delivery

Identifier of whether express service is requested.

Section Delivery due

Delivery due 

Exact date of delivery

You can determine the earliest, the latest and a fix date and time.

Selection of the Date with item From/To/Fix.

Saturday delivery

Only valid if check mark for Express delivery is activated.

Time

Only relevant if checkbox Express delivery is activated.

If the Service type is Express, the Time will be transmitted together with the exact date of delivery in Delivery due.

No neighbourhood delivery
Signature service
Age check

Checkbox
Checkbox for a delivery confirmation
Checkbox

Section Ident-Check

First name
Last name
Birthday
Personal delivery

Entry


Checkbox

Bulk

Checkbox bulk

Value of goods

Insurance value of the shipment

Cash on delivery

Pls enter the amount that is to be collected.

Section Notification

Notify: email address
Notify: mobile phone





Driver notification

Notification service per email or mobil phone.

Valid for email address and mobile phone:
If an e-mail address and/or mobile phone number has been entered in the Notification section, the Contact person field (in the Consignee section) must also be filled.

  • A department or other information can also be entered in the Contact person field.

Valid for Driver notification:
If the driver notification checkbox is activated, the following fields must be filled in order to be able to transfer the data set:

  • Mobile phone number (in the Notification section)

  • Contact personr (in the Consignee section)

Free text

2 Free text lines

Addresses tab

Non-editable.

Goods tab

By default the goods description is accepted from the order.
You also have the option to manually copy the goods dsecription from the order using the local menu.

Transmitting modalities to SENDIT

  • The weight is transmitted to SENDIT per packaging item.
    If the goods description only has one packaging line with multiple packaging items, the interface automatically distributes the gross weight to the number of packaging items and transmits these data to SENDIT.

  • You can alternatively split the packaging items into multiple packaging lines.
    3 packaging items with a total of 75 kg would be entered in 3 packaging lines with one packaging item of 25 kg each.

  • Dimensions can also be added (optional).

Example: Divide the packaging items into multiple packaging lines

 

You can store recurring text as text module and call it up in the description of goods in the fields Marks and Contents using the search function.
→ Settings in Text module in ADMIN.