Assignment of the voucher number for invoices, credit notes, etc. separated by payables and receivables and other booking options. |
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| For the automatic assignment of the voucher number upon payable entry, enter a number range into the respective field. This number range must be recorded in the basic data and contain all entries for the validity (year, month, multiple years). |
| Basic data |
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| Topics in the order |
Field description number ranges
| Field/Checkbox | In the order | Settings/Examples |
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| Annually | For a voucher number assignment per year, activate the checkbox Annually. Increment voucher number over ALL years If this checkbox is not active, voucher numbers are incremented over all years. Accordingly, the number range has the entries month 0 and year 0.
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Number range section | Entry of a number range for the assignment of voucher numbers. Please make sure that the number range is available in basic data before entering the number range code. If this field is filled with a value, the voucher number is automatically assigned through a number range once you save. Manual voucher number assignment The manual assignment of voucher numbers in the incoming invoicing is activated if the field Number range is not filled for a voucher type. Activate the checkbox Unique voucher no. in basic data Incoming invoice tab in INVOICING in COMPANY to prevent duplicate numbers when manually assigning the internal voucher number. |
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| Incoming invoices/credit notes | It is furthermore possible to assign alternative number ranges for the payable numbers in the branch basic data. If the voucher number is to be assigned manually, simply do not fill the field Number range for Incoming invoices/credit notes. | |
| CAF voucher | Assignment of the number range for internal voucher generated by the Airfreight CAF profit share. | |
Default accounting period Outgoing invoice/Transfer book. and Incoming Invoice | This field is a required field if the accounting period in the payable is pre-assigned based on basic data settings. P = file no. definition→ from the date of the file Order of the preallocation: |
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| Default accounting period Incoming Invoice | M = Highest service month of file numbers This setting is required for determining the accounting period when automatically reading the incoming voucher → Central and automatic processing of incominAutomatic processing of incoming vouchersg vouchers. | |
Default accounting period Accruals | The setting Default accounting period for outgoing invoice applies if the field Default accounting period for accruals is not filled. Warning: Upon dissolution of the accrual by the invoicing, the accounting period of the invoicing is inserted into the field accounting period closure. Only if the checkmark default accounting period accruals is filled - with e.g. P - then the accounting period of the file is closed. Payable entry
Otherwise the accounting period is only modified if it has not yet been filled.
Changing the accounting period and overwriting the automatic preallocation is only possible at the very end. This setting also takes effect in partial dissolutions that lead to new accruals. The accounting period of the voucher is only relevant if there is no preallocation, e.g. if Default ... Accrual has not been filled and Default ... Outgoing invoice is X. | |
One-time address | One-time address with numbering If you would like to use this one-time address, a number range must be recorded in the field One-time address.
A new address number is assigned based on this number. → The address number may be transmitted to financial accounting.
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One-time addr. with numbering |
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