It is possible to create an accrual for revenues or expenses just like an outgoing voucher. |
This can be done in the file on the Invoicing tab or in the menu Environment → Invoicing → Outgoing vouchers. |
No cost splitting or profit share can be carried out! (If this selected, a corresponding information will appear.) |
Create accrual like an outgoing voucher
Select the entry Create voucher via the context menu in the Invoicing tab in the order.
The accrual is created through the voucher type.
For the voucher type, the dropdown menu offers for selection:
Reserve for expenses (LR, G)
Reserve for revenues (LG, R).
Field | Function |
|---|---|
Voucher type | Select
if this option is displayed in the dropdown list. → This option must be enabled in the basic data, otherwise you do not have these two entries to choose from. |
Voucher date | The voucher date is pre-assigned with the current date. |
Accouting period | The accounting period is separately checked on the field Month-end closing accruals in the basic data settings (bu_per_tab.rueckst_abschl = ‚0‘). |
No. of prints | The number of prints is automatically set to 0 or blank in the header data. (Information: If the checkbox Print accrual upon entering is activated in the basic data, a print of the accrual is created nevertheless |
Account type/no. of the Bill-to-party | The invoice recipient code is automatically changed when using debtors and creditors depending on the selected voucher. Please change the invoice recipient if necessary. |
Afterwards, you can create the accrual on the Voucher items tab by entering or selecting billing codes.
If a seafreight tariff is deposited, it is suggested accordingly.
If billing codes are linked to addresses, these are suggested.
The system does not suggest amounts from the ATLAS data.
Only the 0% VAT code is allowed.
After you have saved, the accrual can be seen on the account sheet.
→ Only here can you cancel the accrual.
Changing the accrual is not possible.
Option: Do not allow accrual creation via outgoing invoice/credit note
If the option Accruals in the outgoing invoice should not be used, you have the option to delete the dropdown selection Accrual for expenses and Accrual for revenues in the basic data CS codes in CS Admin in ADMIN.
Search the entry for accruals with the familiar search criteria.
The entry in the field Type must be [FAR] for voucher types.
According to our search result, the required entries are saved in the basic data.
Attention:
If you need the entries later on in the process, all fields must be filled as before. Please pay attention to the client, the type, and the code!!!
The code remained in our example, only the description/the name was removed for the documentation.
The display of the voucher type looks as follows in the outgoing invoicing in the order:
Thus, no accruals can be created for revenues and expenses in the invoicing.
No display in the Overview tab
The accrual is not displayed in the Overview tab in the Invoicing although it was recorded there.
But in the Account sheet → Overview accruals tab, the accrual is displayed.
