Create accrual in the outgoing invoice

Owned by Bärbel Neitzel
Last updated: Apr 11, 2024 by Sabrina Stelter
4 min read

Contents

Basic data

Create accrual like an outgoing voucher

Select the entry Create voucher via the context menu in the Invoicing tab in the order.

The accrual is created through the voucher type.

For the voucher type, the dropdown menu offers for selection:

  • Reserve for expenses (LR, G)

  • Reserve for revenues (LG, R).

Field

Function

Field

Function

Voucher type

Select 

  • Reserve for expenses (LR,G) or 

  • Reserve for revenues (R, LG),

if this option is displayed in the dropdown list.

→ This option must be enabled in the basic data, otherwise you do not have these two entries to choose from.
→ Pls see below: Option: do not allow accrual creation via outgoing invoice/credit note.

Voucher date

The voucher date is pre-assigned with the current date.

Accouting period

The accounting period is separately checked on the field Month-end closing accruals in the basic data settings (bu_per_tab.rueckst_abschl = ‚0‘).

No. of prints

The number of prints is automatically set to 0 or blank in the header data.

Information
If the checkbox Print accrual upon entering is activated in the basic data, a print of the accrual is created nevertheless → COMPANY → INVOICING → Number range tab.

Account type/no. of the Bill-to-party

The invoice recipient code is automatically changed when using debtors and creditors depending on the selected voucher.

Please change the invoice recipient if necessary.

Afterwards, you can create the accrual on the Voucher items tab by entering or selecting billing codes.

  • If a seafreight tariff is deposited, it is suggested accordingly.

  • If billing codes are linked to addresses, these are suggested.

  • The system does not suggest amounts from the ATLAS data.

  • Only the 0% VAT code is allowed.

After you have saved, the accrual can be seen on the account sheet.
→ Only here can you cancel the accrual.
Changing the accrual is not possible.

Option: Do not allow accrual creation via outgoing invoice/credit note

If the option Accruals in the outgoing invoice should not be used, you have the option to delete the dropdown selection Accrual for expenses and Accrual for revenues in the basic data CS codes in CS Admin in ADMIN.

Search the entry for accruals with the familiar search criteria.

The entry in the field Type must be [FAR] for voucher types.

According to our search result, the required entries are saved in the basic data.

 

Attention:
If you need the entries later on in the process, all fields must be filled as before. Please pay attention to the client, the type, and the code!!!

The code remained in our example, only the description/the name was removed for the documentation.

 

The display of the voucher type looks as follows in the outgoing invoicing in the order:

Thus, no accruals can be created for revenues and expenses in the invoicing.

No display in the Overview tab

The accrual is not displayed in the Overview tab in the Invoicing although it was recorded there.

But in the Account sheet → Overview accruals tab, the accrual is displayed.