Contents

Links to further information

• Collective invoice (Outgoing collective invoice)

• Internal Settlements in Environment - Invoicing

• CASS module

• Account sheet tab in the order

Net rate and customer rate

Net rate and customer rate can be entered on the Goods description tab of the consol file.

• The net rate is used for the CASS accrual of the consol file.

• The customer rate is used for the transfer of airfreight costs to coloaders. 

Open

→ The field Customer rate is only active in consol files if the branch is a gateway profit center.

The program determines the rate by means of the basic data.

Customer rate is a required field for the gateway billing.

The following message appears if the rate is missing:

Open

Other charges for the gateway billing

Other charges from the basic data are pre-assigned on the Other charges tab.

• Other charges are used for the CASS accrual of the consol file.

• Other charges are also used for the gateway billing.

The following fields are only available in consol files for branches that are gateway profit centers:

• GW amount

• GW sum

The usual fields for cost accruals are not relevant in this case. These fields are pre-assigned with details from the basic data but may be edited.

Please note the following special feature:

• If you have NOT entered a GW amount, the CASS accrual amount will be used instead!

• If you have entered a GW amount of 0.00, this line will NOT be accepted into the gateway billing.

• If you would like a line to be used ONLY in the gateway billing and not the CASS accrual, select the entry GW in the PL dropdown list.

• Lines with PL = AWB are never transmitted to the CASS accrual or gateway billing, only printed in the AWB.

• The indicator Prepaid or Collect (C/P) is not taken into account for the gateway billing. The invoice is continued.

Create Gateway billing

Open the F6 menu to create the gateway billing.

This menu provides the function Gateway billing.

A preview mask opens. Here you can check the amounts before the booking.

Gateway billing preview

The amounts are distributed to the HAWBs and displayed per billing code.

The field Name/Goods displays whether CWT (chargeable weight), GWT (gross weight), PCS (pieces) or N (fixed price) has been recorded.

The field Value displays the corresponding weight or PCS.

Features in the invoice

• Basis CWT (chargeable weight): The price per kg is ALWAYS multiplied with the CWT of the HAWB.
  This happens during the calculation of the airfreight as well as for other charges with basis CWT.

• GWT and PCS are also multiplied with the corresponding values in the HAWBs.

• In all other cases, the entered amount is distributed by means of the CWT of the HAWBs.

Options in the Gateway billing mask

The header of every HAWB shows the file number, HAWB number and the voucher type and recipient.

The collective invoice number is additionally pre-assigned for voucher type SP (collective invoice file). 
(See Special Feature Collective Invoice File – Assignment of the Voucher Number.)

You can manually edit or enter the collective invoice number.

Edit collective invoice number:

• You can add lines for every HAWB:
  Context menu → Insert line: Insert a line above the selected line.
  Context menu → Add line: Add a line at the bottom of the list of the HAWB you have currently selected.

• Amounts and Texts can be edited manually.

• Click Print to print this overview.

• Click OK to make the booking.

• Click Cancel to cancel the process.

Features in the collective invoice file – assignment of the voucher number

The voucher number of the collective invoice header must be recorded in the address so that the collective invoices files can immediately be assigned to collective invoice headers.

Setting in ADDRESSES → General tab → Invoice data sub tab → Current collective invoice number:

Features of internal settlements

Booking only with authorization FAKIBVFREIGABE

Only a user with the authorization FAKIBVFREIGABE is able to release the bookings with the standard internal settlement function in CargoSoft.

This has been partially implemented for the gateway billing in order to enable an immediate booking without having to use the program in the Environment menu. 
The bookings are posted immediately, provided that the user has the authorization FAKIBVFREIGABE!

Preallocation of the booking period

In internal settlements in the gateway billing, the program pre-assigns the booking period with the service month of the consol file.

Invoice single HAWBs

The preview mask provides the option to exclude single HAWBs from the billing.

The program will only include HAWBs with activated checkboxes.

All checkboxes are activated by default when you open the mask.

Preview mask - (Do not) include HAWBs in the billing:

Account sheet

Revenues are booked in the account sheet of the consol file.

The counterbooking for internal settlements is made in the HAWB file.

Gateway billing and the HAWB file number are automatically entered as the posting text.

Account sheet in the consol file with gateway billing: 

HAWB internal settlement counterbooking:

Invoice print

Single invoices and collective invoice files are saved in the consol file.

The shipment details from the HAWB files are saved as well.

The invoicing tables (eafako_t) contain new fields for the identification of a gatway invoice (assignment of an internal number from the number range GWINV), HAWB file number and Master file number.

These entries can be used for the invoice layout.

Attention: When copying a gateway invoice in the consol file, the program uses the commodity values of the current file by default.

As this is the consol file, the system will enter the number of packages and weights from the consol.

Kindly keep this in mind in the copied invoice and make changes if necessary.

CASS accrual and incoming invoice

When you create the CASS accrual via the F6 menu, the entire amount will be booked on the consol file if this branch is a gateway profit center.

→ No distribution to the HAWBs.

CASS accrual:

Accrual in the consol file:

The total amount is booked on the consol file and dissolves the CASS accrual when you book the CASS incoming invoice via the CASS module. 
→ No distribution to the HAWBs.