Addresses - upper section

Owned by Hauke Gulich
Last updated: Apr 25, 2024 by Bärbel Neitzel
6 min read

Contents

Addresses in Airfreight Export files

image-20240321-115951.png

  • All addresses of an order are located on this tab in line form in the Addresses group.

  • The Addresses tab in order no longer exists in Airfreight Export orders.

Depending on the AWB type, all/more or less addresses are located at the top of the tab or at the very bottom of this screen.

The addresses are numbered and named in the export files as follows.

→ Address descriptions are recorded in the basic data by your system administrator. This setting applies to your entire company.
→ Your descriptions may differ from those recommended by CargoSoft.
→ Exception: A1 – A4  for export are predefined by CargoSoft and cannot be changed!

Fields in an address line

image-20240321-120014.png

Field

Description

Alternative with different address format/ basic data

Field

Description

Alternative with different address format/ basic data

Name of address from address qualifier

In Airfreight Export A1= Shipper



Icons and abbreviations, the Shipper status SPX or UNSECURE, memo button and creditlimit check information.

→ Address names and symbols

Security status

unsecure/secure

→ Pls see Security check in the order (in the Airfreight menu)

customer checkmark 

The checkbox indicates which address is the customer.

Preset from master data, can be moved manually, can only be set in ONE address per order.

Address memo

Icon indicating the presence of an address memo.

image-20240321-120312.png = 'i' means, address memo exists

image-20240321-120322.png = no address memo exists

→ Memo function/address memo at addresses

Account-/Address type

Pls see Context menu in ADDRESSES



Address number

Address number of the address

Mouse over in address number

New: Move the mouse over the address number and you will see the whole address in block form.

→ Addresses in ADDRESSES

Address line 1

Name of customer/of the address - line 1

The use of these 5 fields depends on the address format of an address.

The identification of the address format is entered in the ADDRESSES master data in the Addresses tab → Input sub-tab.

→ pls see Address format in ADDRESSES

Address line 2

Name of customer/of the address - line 2

Address line 3

Name of customer/of the address - line 3

Street

 

ZIP/Location

 

Ref.  

For each address in the order entry, there is a reference field for the entry of order, invoice, article numbers or dispatch note or other reference numbers of the parties involved in the shipment.

Use reference number

The references of an address can optionally be printed in the AWB.
The print is made in the goods description in the column Nature of Goods.

In addition, the reference numbers entered here can optionally be printed in other forms such as the invoice to the customer.

In addition, all data entered here can be used as search criteria for quickly finding orders - even after a long time. 

image-20240321-120343.png = symbol of the field reference

Address block in the context menu

This function has been removed from the context menu.



DES Agent address

Context menu entry

In the DES Agent address field, the selection can be called again according to DES Agents → Entry Search destination Agent.

Preset DES Agent

The address of the DES agent can be preset.

If in the master data AIRFREIGHT → AIR PARAMETER → General tab  in the section Destination Agent the checkbox Preassign from Airport is activated, the destination agent from the master data AIR FREIGHT → AIRPORTS will be entered regardless of the AWB type.

The DES agent is automatically stored in by entering the airport.

DES Agent at the airport

If a DES agent is stored at the airport, it is ALWAYS entered.
A DES agent that may have been entered manually previously will be overwritten or, if NO agent is stored at the airport, a DES agent that was entered manually previously will be deleted.

If the checkbox in the master data is NOT active and at least one DES agent is stored at the airport:

  • at least one DES agent is stored at the airport, a query appears asking whether this should be adopted.

  • If NO DES agent is stored, the manually entered DES agent is retained.

The DES agent can be entered into the AWB by two additional functions:

  • consol flight plan

  • deposited at the consignees address

If a DES Agent has already been entered, a query appears when a flight with a DES agent is taken over from the Consol flight plan, asking whether it should be taken over.

DES Agent at the consignee

If a DES agent is stored at the CNEE address, this always has priority.

AWB Agents address

Address line at the very bottom of the mask

The address field AWB Agent is preset via the master data in the order.

A standard AWB agent is assigned to each branch. Normally, this is the company's own branch.

This address is printed in the house AWB as carrier and in the master AWB in the issuing agent.

Unless otherwise assigned, this results in the preassignment of the shipper in the MAWB Consol.

The AWB agent is also used to preassign the signature texts on the Signature tab and to define the assignment of the Carrier AWB number and/or the House AWB number.

If orders are created, e.g. for partner forwarding agents whose address data is to be printed in the AWB, a corresponding agent can be stored in the master data.
To select this agent, activate the Edit checkbox. This makes the previously gray field editable.
By double-clicking in the address field, another agent can be selected via the search mask.
By selecting another agent, the signature texts are automatically adapted to the new agent.

AWB signature in the AWB Control tab

The proposed AWB signature on the AWB Control tab is dependent on the agent input on the AWB Main tab.

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