Internal Postings in the order

Owned by Hauke Gulich
Last updated: Apr 11, 2024 by Sabrina Stelter
4 min read

Contents

Basic data

ADDRESSES → ADDRESSES → Accounting Tab

The internal postings in the invoicing are meant for internal postings between several houses.
In CargoSoft, the internal posting is mapped using the voucher type.

For this, it is necessary to mark the addresses, which are internal houses, in the basic data ADDRESSES → Accounting Tab → Financial accounting sub tab as Internal house.

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Create voucher for Internal posting

Choose Create voucher in the order on the Invoicing tab and enter the invoice recipient first.

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As soon as the invoice recipient is such an address - wich is marked als Internal house - the dropdown menu voucher type also include the entries

  • Internal credit note

  • Internal invoice

AND the address is marked as an internal house.

 → 

When selecting an internal invoice or an internal credit note, a selection mask for the entry of file numbers will appear.

An existing file, as well as a file that does not exist in CargoSoft, can be entered here. The file number needs to be entered in a defined structure.
This is the file number structure that has been defined in COMPANY → GENERAL COMPANY PARAMETER.

If the file number does not exist, the file number is created – however, without access to the number range or the like.
→ This is therefore a special function for several clients.

No goods description, airfreight data, etc., are filled!
The file can be opened and edited in the order processing seafreight (if necessary).

Click on OK after the entry of the file number so that the file number can be searched for or be created.

If the file number was found or created, the button Accept is activated.

Click on Accept in order to return to the original voucher and book the voucher for this file number and the selected contra file.

Click on Cancel in case of mistakes.

The creation of the voucher is now finished and saved as usual.

After entering the offsetting file number, the field Offsetting file is displayed underneath the invoice recipient and the activated internal house indicator and automatically filled.

Display of the posting in the Invoicing tab → Overview

The voucher itself only appears in the invoicing on the original file number – not on the offsetting file.

Nothing will be displayed on the page Invoicing → Overview of the offsetting file!

Display of the Postings in both Account sheets

The postings will be shown in both account sheets!

→ Original file number: Voucher receives own number range with voucher type I.

→ Opposite file – Amount negated!

Entries for the financial accounting

Two entries are also made for the financial accounts department:

  • A file number with a positive amount –

  • the charged file with a negative amount.