Airfreight and other charges: automatic preallocation

Owned by Hauke Gulich
Last updated: Apr 11, 2024 by Sabrina Stelter
4 min read

Contents

Preallocations in the basic data

Billing codes are necessary for the preallocation of the Total Collect Charges in Import shipments and the Airfreight Charges in Export shipments.

 

Enter the desired BILLING CODES into the field HAWB-invoicing export/import in the Administration tab in INVOICING in COMPANY.

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A billing code is usually deposited for the import, which suggests the Total Collect Charges as the amount.

For that the entry in the field Base of settlement must be TCC in the Billing data tab in Billing codes.

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Preallocation in the Import

The amount of the Total Collect Charges from the header data of the file is automatically pre-assigned when switching to the Voucher items tab.

Preallocation in the Export

Der Luftfrachtbetrag wird aus der Warenbeschreibung ermittelt. Im HAWB direkt aus der Warenzeile, bei IATA aus dem Feld Kundenrate.
Nebenkosten werden vom Reiter Nebenkosten ermittelt und in die Faktura übernommen.

Rules: Export HAWB

Example 1: airfreight PREPAID, additional costs PREPAID

Example 1: airfreight PREPAID, additional costs PREPAID

  • Query, whether PREPAID costs are to be suggested.

If NO,

cancellation. No costs are suggested.

If YES,

all airfreight costs are suggested and all additional costs that do not only appear on the AWB (PL ↔ AWB).

Example 2: airfreight COLLECT, additional costs COLLECT

Example 2: airfreight COLLECT, additional costs COLLECT

  • Query, whether COLLECT costs are to be suggested.

If NO,

cancellation. No costs are suggested.

If YES,

all airfreight costs are suggested and all additional costs that do not only appear on the AWB (PL ↔ AWB).

Example 3: airfreight COLLECT, additional costs PREPAID

Example 3: airfreight COLLECT, additional costs PREPAID

  • Query, whether PREPAID costs are to be suggested.

If YES,

only suggestion of the additional costs that are DUE AGENT.

If NO:

 

  • Query, whether COLLECT costs are to be suggested.

If YES,

all airfreight costs are suggested and all additional costs that are DUE CARRIER.

If NO,

cancellation. No costs are suggested.

Example 4: airfreight PREPAID; additional costs COLLECT

Example 4: airfreight PREPAID; additional costs COLLECT

  • Query, whether PREPAID costs are to be suggested.

If YES,

 all airfreight costs are suggested and all additional costs that do not only appear on the AWB (PL ↔ AWB).

If NO:

 

  • Query, whether COLLECT costs are to be suggested.

If YES,

all additional costs are suggested that are PL = INV or ALL.

If NO,

cancellation. No costs are suggested.

Rules: Export IATA

Example 5: airfreight PREPAID, additional costs PREPAID (as HAWB)

Example 5: airfreight PREPAID, additional costs PREPAID (as HAWB)

  • Query, whether PREPAID costs are to be suggested.

If NO,

cancellation. No costs are suggested.

If YES,

all airfreight costs are suggested and all additional costs that do not only appear on the AWB  (PL ↔ AWB).

Example 6: airfreight COLLECT, additional costs COLLECT

Example 6: airfreight COLLECT, additional costs COLLECT

  • No costs are suggested.

Example 7: airfreight COLLECT, additional costs PREPAID

Example 7: airfreight COLLECT, additional costs PREPAID

  • Query, whether PREPAID costs are to be suggested.

If NO,

cancellation. No costs are suggested.

If YES,

only additional costs are suggested that are DUE AGENT.

Example 8: airfreight PREPAID; additional costs COLLECT (as HAWB)

Example 8: airfreight PREPAID; additional costs COLLECT (as HAWB)

  • Query, whether PREPAID costs are to be suggested.

If YES,

 all airfreight costs are suggested and all additional costs that do not only appear on the AWB (PL ↔ AWB).

If NO:

 

  • Query, whether COLLECT costs are to be suggested.

If YES, 

all additional costs are suggested that are PL = INV or ALL.

If NO,

cancellation. No costs are suggested.

The accruals are drawn in addition to the airfreight costs and additional costs, provided that accruals have been recorded for this file and invoice address.