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Save voucher (Incoming invoice/Incoming credit note)

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When saving, the system checks all entered information, e.g. if the address is available, if the file number or billing code/service type still exists, whether the accounting period is still valid.
This is increasingly important if an already existing voucher is reopened and modified.  

The system also examines whether the conformity indicator OK is filled for the accrual lines and whether the remainder (=difference between voucher header and sum of the individual files) comes exactly to 0,00.
→ Pls see Dissolve accrual by posting an incoming invoice.

• If all entered information are correct, the voucher will be set to Booked. It is then booked by the batch invoicing in the account sheet.

• If not all entered information are correct, a CargoSoft message will appear, stating that the voucher is only saved, but not transferred to the account sheet.
  This voucher can be reopened and modified immediately or at a later time.

Automatic assignment of the voucher number (ER/EG)

A CargoSoft message with the assigned voucher number will appear when using the automatic voucher number assignment:

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The automatic voucher number assignment can be set in the basic data COMPANY → INVOICING → Number range tab.

Manual assignment of the voucher number (ER/EG)

If you are using the manual voucher number assignment, certain fields in the basic data COMPANY → INVOICING → Number range tab are cleared/not filled.

→ The voucher number will become a required field. 

After you have entered a number, the system checks whether the number has already been assigned and whether it is valid.

1. If the number is unique, the voucher can be saved.
   
   

2. If the number was already assigned, an information message will appear.

    

3. If the number has not yet been entered, the system will remind you of the entry when saving the voucher.

Total net amount and sum of individual amounts …

… correspond

When recording an invoice with multiple voucher items, the corresponding amount of lines is inserted and all amounts are entered separately with the respective billing code/service type.
Please take into consideration that the sum of individual amounts must correspond with total amount in the header data.

… do not correspond

If this is the case, the following information message will appear:

The saved dataset will be located in the search criteria by entering e.g. the voucher number. 
→ Neither the booked-indication nor the booking status are filled.