Set up automatic accruals Airfreight

Owned by Hauke Gulich
Last updated: Apr 11, 2024 by Sabrina Stelter
3 min read

Contents

Topic in the order

INVOICING → BILLING CODES/ACTIVITY TYPES

Valid entries must be deposited.

COMPANY → INVOICING → Administration tab

The following functions and settings can be made:

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Field

Function

Field

Function

Account no. IGLU billing

The bill created in HOT format by IGLU can be read in via CASS.

For this the IGLU creditor address is deposited in this window.
When reading IGLU from the header data of the HOT file CargoSoft uses the IGLU creditor for invoicing.

Account no. CASS billing

Personal account (account no.) for CASS invoicing.

In the airfreight automatically (F6) generated accruals are booked up for this creditor.
Alternative accounts can be deposited per carrier in the basic data (accounts who do not bill about CASS).

Default file no. for CASS

This general file no. is used or has to be inserted manually if no file no. exists in the MAWB.

A general file no. that is specified and deposited in the basic data.

Accounting period CASS suggest from

Suggestion of the booking period from the invoice date R or the month of result L.

Flag 'paid' for payables CASS

Default of the field paid in the header data of the payables.

CASS: Warning (yellow indicator) when no automatic accrual exists

Set CASS data to false if no automatic accrual was created.

CASS – Open files automatically

Options for CASS booking:

000 = Open file always (Default).
001 = File remains closed, if accrual matches invoice amount.
002 = File remains closed, if difference is within set tolerance.
003 = File always remains closed.

Billing caode/ Activity type for Airfreight billing

The codes of the billing code for airfreight billing and for Truck manifest as well as alternatively activity types have to be deposited for automatic accruals and CASS accruals.

After the selection of the billing code, the activity type assigned in the basic data is automatically displayed. It is non-editable.

The activity type is linked to the billing code when using the billing code in the order.

COMPANY → INVOICING → Incoming invoice tab

The checkbox Billing code – required field is activated:

Valid billing codes - as mentioned above - are necessary for this setting.

COMPANY → INVOICING → Number range tab

Suggestion of the booking period in the field Default accounting period Accruals.

AIRFREIGHT → AIR PARAMETER → Consol tab

Activate the field Split HAWB Desc. Of Goods in DGR/OVL/STD:

If this field is activated three separate lines in the description of goods of a consol file – one for each kind of goods – standard-, overlength- and dangerous cargo are generated.

On the tab Other Charges the related billing codes for this type of cargo are shown.

AIR FREIGHT → CARRIER

An Altern. address for airfreight accruals (CASS) can be entered.

If an alternative address is entered in the basic data for the carrier indicated in the airfreight in the AWB No. Carrier field, this alternative address is used when creating an automatic accrual. Otherwise, the system uses the account number for the CASS accrual from the basic data COMPANY → INVOICING.

This address can be manually edited during the entry.