Contents

Basic data

• CS codes ext in ADMIN

• EDI partner in ADMIN

• Addresses in ADDRESSES

Links to further information

• Overview tab in Services in the Services tab

• Context menu in the service order

Verify the digital FBL

The FBL can be verified by

• entering the FBL number,

• scanning the QR code or

• uploading the PDF: https://fiata.org/document-verification.

Kinds of FBL data records

The following data records can be transmitted to FIATA:

• A PREVIEW can be created (verification not possible) = draft

• A REGISTERED PDF can be created (FBL for verification) = document (pdf)

• Updates can be created (AMENDMENTS) - the current document applies for this = change

Set up basic data

Set up service type

ADMIN → CS ADMIN → CS CODES EXT

The following settings must be made for the service type (Bill of Lading) in the cs codes ext basic data:

Type = TPVERKEHR
Code = BL
Qualifier = ALL

Open

Set up tansport type

ADMIN → CS ADMIN → CS CODES EXT

The following settings must be made for the transport type (FBL) in the cs codes ext basic data:

Type = TPTPART
Code = FBL
Qualifier = ALL

Open

ADMIN → EDI → EDI PARTNER

Create the EDI partner FIATA.

This must be used as a qualifier in the address of the service provider for the service order.

ADDRESSES → ADDRESSES

Create service provider address for FIATA

A new service provider address for FIATA is created in the master data addresses.

The EDI partner is then added as a qualifier on the EDI references sub-tab.
This controls the pre-assignment of the EDI partner in the service order.

Qualifier = TPKPF
Reference = EDI partner = FIATA

Send B/L data as a service order to FIATA

Create a service order to send the B/L data to FIATA.

Select the Services tab in the relevant order and add a new line.

Overview tab

Create a new service order in the Overview tab.

• The address stored for FIATA is entered as the service provider.
  
  

• Service type is (BL) Bill of Lading.

• FIATA digital FBL is selected as the transport type from the drop-down menu (FBL).

Header data tab

• Select the FBL Document status via the dropdown list (preview or registered).

• The order type is set by default with main carriage.

• The adresses and shipping data are pre-assigned from the order file.

• Further fields can be entered in the header data:
  Total number of packages = will be preset from the goods description
  Contractual clause
  Declared Value
  Freight Amount
  Freight payable at
  Cargo Insurance: covered or not covered
  Number of Original FBL´s
  Number of Copy FBL´s
  Place and date of issue

Addresses tab

A 2nd Notify Party can be entered on the Address tab.

Goods tab

The goods description and addresses on the container can be taken from the goods description of the order file if the automatic pre-assignment function is set.

Alternatively, the goods description can be entered manually.

If a container is entered in the goods description, the Container sub-tab can be selected to enter further data there.

Dangerous goods sub tab

Dangerous goods data can be stored here if this has not already been done with the pre-assignment of the goods description from the order.

The UN No. and Class headings are transferred to FIATA and printed in the FBL.

Send and update service order to FIATA

The following special features apply to sending and updating data records via this interface:

Data records are sent via the context menu of the Overview tab (Send service order/Send service order update).

After successful transmission and feedback from the provider, the service order is marked with a green tick.

• When a Preview FBL is sent, a PDF is stored in the eFile of the service order with the version number and the send data after receipt.

• If a Registered FBL is sent, a PDF is also stored in the eFile tab with the version number and the send data after receipt.
  
  

• An existing Registered FBL can no longer be sent as a Preview FBL, but only as an AMENDMENT (update).
  
  

• All sent AMENDMENTS are displayed in ascending order with the latest version in the eFile tab and can be called up.
  
  

• The assigned FBL number is displayed as the file name for the Registered FBL.

Status messages

EDI-Log tab

Here you can see whether the sending process was successful on the part of the export interface. Any error messages that occur are displayed in the Log sub-tab.

EDI-Status tab

The responses (status events) are imported into the EDI status tab in the order.

If stored in the status events, the status messages are also prepared as an e-mail.

The emails that are sent for the Registered status event can be stored in the eFile if this is set in the General company parameters → Specials tab master data: