Consolidation: Assign files to the consol container
- Hauke Gulich
- Sabrina Stelter
- Bärbel Neitzel
Contents
Basic data
Using the shipment details, CargoSoft only searches for files matching the consol container (Shipping to … Port of discharge) and issues a corresponding search result.
Click the Consolidation tab
Select Consol container in the query displayed below for the consolidation of the container.
The B/L entry is mentioned at this point because this tab assigns the sub files to containers in order to create the B/L. The loading manifest (export) and discharge manifest (import) are generated as well.
Confirm with OK. The program automatically compiles a list and assignment of all values entered in the main and sub files and activates the sub tab Consol container BL.
This automatism is a result of the split of the main file into sub file and the sorting criterion File no. → Preallocations tab in Extras Options.
You can also add other individual files to this tab - but there is no automatism.
The list on the sub tab Consol container BL displays the sum of the quantity, weight and volume.
Main file with Consolidation tab:
Please note the exceptions for certain B/L types:
Only files with B/L type HBL and XXX can be added to the Consolidation tab of the Consol container B/L.
A shipment of files with B/L type DIR or CON is not possible.
The system will issue a warning if you try to add one of these files.
Reference to the B/L type in consol:
When selecting the files that are to be loaded, CargoSoft automatically pre-assigns the search field B/L type with [HBL] or [XXX] → based on settings in Preallocations tab in Options in Extras in Extras.
Field description for export consol container
Field | Description |
|---|---|
Container no. | Entry of the container number recorded in the goods description. This container no. will be transferred to the B/L instructions. |
Seal-No. | Seal no. of the container (freely editable alphanumeric field). → Enter the seal no. manually. See Update container number and seal no. in HBL in Create a Consol container B/L. |
Tara | Tare weight of the empty container The tare weight from the Container button (= Dakosy ZAPP information) in the goods description is not used for a consol. → Enter the tare weight manually. |
PC | Entry of the Packaging codes in ORDER (required field). |
ISO code | The container ISO code is imported from basic data Packaging codes and automatically inserted when you enter the packaging code. |
Shippers owned | Activate the checkbox if this is a shippers owned container. The shippers owned checkmark from the Container button (= Dakosy ZAPP information) in the goods description is not used for a consol. |
Full/Empy | The checkbox for full containers is activated by default. |
Provided | Use the dropdown list to indicate whether the container is provided by the carrier or forwarder. |
Fields in the lower/file/detail area
Field | Description |
|---|---|
Container number | This is the container that the shipment recorded in the adjacent field is located in. |
File no. for container assignment | Display of the file number that is assigned to the container number. Orders that were entered as individual files (main files) can be used as well. Click Add line. The file can be opened from within this consol. Select the local menu item Open file. |
Quantity | The quantity is copied from the goods description of the file. |
Weight | The weight is copied from the goods description of the file. |
Volume | The volume is copied from the goods description of the file. |
Print manifest
| The loading manifest is printed in the export sector. This checkbox is activated by default. Remove the checkmark if the file is not to appear in this manifest. |
Files with dangerous goods have the DG icon. | |
Files with oversize shipments have the Oversized icon. | |
Files containing a memo have a memo icon. |
Multiple containers in one order → assign shipments
You can use the drag & drop function to drag the file to the desired line/container.
To assign a sub file to a different container, click with the mouse in the relevant file line and mark the checkbox in the first column.
Hold down the left mouse button and move the shipment into the desired container.
Click on the corresponding line. The sub file/shipment is displayed in the lower area.
This can be repeated for all lines of the sub file to assign the shipments to the correct container.
The following lists are compiled:
After all containers have been equipped, click on a container to see the content and capacity per container.
Add files that are not pre-assigned automatically
It is also possible to add orders that are loaded into a container but do not appear in this list.
Select the local menu item Add line.
A new field appears. You can either manually fill in a file number or open the search mask via F2 to copy a file. These files may be further sub files or other main files/individual files.
Search for further files
The search will try to find shipments matching your shipment criteria (matching your main file). The result is opened automatically.
Click New search to reopen the search mask.
The B/L type HBL is pre-assigned by default in the search mask.
→ Activate the checkboxes in the relevant file line(s) and click Accept to add the orders to the consol.
Added (individual) files