GAT-Billing tab in the order tab

Owned by Hauke Gulich
Last updated: Apr 16, 2024 by Sabrina Stelter
5 min read

Contents

Gateway billing Seafreight

All consol files of a gateway branch provide the order tab GAT-Billing.

new_image2019-9-12_13-41-18-20240416-072920.png

The amounts to be charged are entered in the upper section, e.g. seafreight USD 50,-- per FRT, handling EUR 60,-- per file. 
The amounts are transferred to the files listed in the lower section.

AFter you have entered all relevant details, you can print all billing data via the context menu → Print GAT billing…

Click the Save button or the local menu entry Save GAT billing to generate the vouchers.

The tab itself is cleared and you can create new billings.

The posted revenues are displayed in the account sheet.
Invoices are available on the Invoicing tab and can be printed again. 
The columns in the lower section can be moved with the cursor.
To save your customized view, select the local menu entry Save layout.

Create the GAT billing

All (sub) files of the consol are displayed in the lower section of the mask once you open the tab.

Before opening the GAT-Billing tab please make sure that the added files are saved on the Consolidation tab!

The program determines

  • the voucher recipient from the HAWB file,

  • the corresponding voucher type

  • as well as the collective invoice header number for collective invoices, provided that it has bene recorded in the ADDRESS → tab General → sub tab Invoice data → field Current collective invoice number.

The voucher recipient MUST be entered in the HAWB address field with address qualifier GWINV.

GAT billing - entry of billing codes

new_image2019-9-12_13-42-1-20240416-072939.png

Field/Column

 

Field/Column

 

Bill. code

= billing code
Codes recorded in the basic data

Basis

The basis is used for the calculation of the price in the (sub) files.
If you have selected the basis FRT (freight ton), the system will check the weight/volume ratio in every file and multiply it with the price.
If you have selected the basis F (fixed price), the recorded fixed price is entered in every (sub) file.

Price

Enter the price per basis.

CUR.

The fields CUR. (currency) and R.O.E. are used for billings with foreign currency amounts.

The billing codes are immediately displayed in every (sub) file.

A consecutive number provides a better overview → GAT-Billing:

→ Per file you can remove and/or add billing codes.
    To do so, click in a billing line of the relevant (sub) file and select the context menu item Delete line or Add line.
    Deactivate the checkbox to exclude a file from the billing.
    This file will NOT be included in the invoice.

    GAT-Billing: changes:
   

Additional information about collective invoices

  • A collective voucher number can only be used once per consol file.

  • It is not possible to create multiple collective voucher files in one order file.

  • If a coloader has multiple shipments on the consol and if you would like to invoice via internal settlements, you need to create different collective invoice headers.

Create vouchers/bookings

After you have entered all billing codes and amounts, you can print the view before creating the bookings.
Select the context menu entry Print GAT-Billing….

A print preview with the entered details opens:

  • To print, click

  • To close the preview, click

     

  • To book the vouchers, select Save GAT-billing.
    You can also click on the Save icon or File → Save.

In order to book the vouchers, select Save Gat Billling from the right mouse menu.
As an alternative, you can also select the Save icon or Save File from the menu:

→ The program generates the vouchers and clears the tab. 
    You can now create a new GAT billing.

Depending on your settings, the program creates the following voucher types:

R (invoice)

The program generates invoices and makes them available on the Invoicing tab of the consol file (standard invoicing function). 

Attention: The layout of the invoice is drawn from the HAWB file.

SP (collective invoice)

The program generates a collective invoice file.

The collective invoice header can be entered directly on the GAT-Billing tab.
These vouchers are also made available on the Invoicing tab in the consol file.

Please note that the revenues are not booked until the closing of the consol invoice header (standard CargoSoft function).

IBV (Internal settlement)

The revenue is booking on the consol file and the corresponding negative revenue on the HAWB file.

The outgoing invoice is used as the voucher type.
As mentioned above, the GWINV address is the voucher recipient (standard cargosoft internal settlement function).

The booking period for internal settlements is pre-assigned based on the service month of the consol file.

The vouchers are available on the Invoicing tab of the consol file:

The revenues are displayed in the account sheet:

The internal settlement bookings are posted in the HAWB files as negative revenues:

 

 

 

 

 

 

 

 

Â