Select the voucher type you would like to create in the first editable field Voucher type.

The selection of the voucher type can be done through the dropdown list in the beginning of the invoicing.

The allocation field is pre-assigned from the basic data.
It controls whether the invoice is posted as expense or revenue.

This field can be released in the outgoing invoicing for the creation of drafts. Thus, it is possible to save expenses or revenue in a draft.

The release of the field can be set in the basic data
COMPANY → Accounts/allocation tab in FINANCIAL INTERFACE
→ Checkbox Allow change allocation for voucher type draft.

The date is displayed based on the basic data settings.
It is based on either the current date, the order date or departure/arrival date. I

t is possible to change the date manually. The calendar can be opened via double click/F2.

The field is pre-asigned from the basic data settings 
→ Settings tab in INVOICING in COMPANY 
→ Field Suggestion invoice date.

The invoice amount is posted in the selected accounting period.

The field is pre-asigned from the basic data settings 
→ Number range tab in INVOICING in COMPANY 
→ Field Default accounting period Outgoing invoice/Transfer book.

For the invoice print.

The layout is generated as per basic data settings
→ Settings tab in INVOICING in COMPANY 
→ Field Invoice layout.

(= Invoice recipient)

The client's address is automatically drawn and suggested.

This is the address with the avtivated customer checkmark in the order entry.

The invoice recipient can be changed using a different code.
The address lines themselves are non-editable in the invoice.

→ You have the following options:

• The addresses can be changed using the A-function, e.g. Enter A2 in the account number line for the recipient.

• Search by double-clicking or F2; Entry via matchcode.

• The address lines cannot be overwritten in the invoice.

• Use one-time addresses → see below.

• Use different invoice recipient → see below.

Specifies the number of invoice printouts.

There is a presetting for the number of prints depending on the voucher type.

Open

COMPANY → INVOICING → Print voucher tab:

A suggestion is given from the address of the bill-to-party/invoice recipient.

Can be set as a required field in the basic data.

An invoice layout should exist for the indicated language so that the invoice will be printed in the selected language.

Billing lines will be entered into the Voucher items tab in the selected language if a translation is existent (basic data).

Is drawn from the address settings of the billing address.

 If a currency different from the local currency is chosen, it is necessary to enter the exchange rate for the local currency.

If a voucher is created in a foreign currency, the rate from the voucher header is pre-assigned in the billing lines on the Voucher items tab if the line is entered in local currency.

Is drawn from the address settings.

Exchange rate

• The field is gray and cannot be edited if the currency field corresponds to your local currency.

• Enter a rate if the currency field does not match your local currency.
  The field is then displayed in the color of your mandatory fields.

Change a draft into an outgoing voucher

I. When a draft (field voucher type) is changed to an outgoing invoice or credit note, this field is reassigned if the function is activated in the basic data.
→ When converting, you are asked whether you want to update the conversion rate.
→ This has no influence on voucher items that have already been entered.

II. The exchange rate of the outgoing invoice can be based on the service date.
→ Precondition: The exchange rate is stored in the currencies.

I. COMPANY → INVOICING → Settings tab:
Checkbox update exchange rate when change draft into invoice.

II. COMPANY → REQUIRED FIELDS → Extras tab:
Activating the checkbox [Service date] under Outgoing invoice.

and COMPANY → INVOICING → Settings tab: 
Default R.O.E. for outgoing vouchers = [L] for [service date].

In accordance with the specifications of your financial accounting.

Small text information, which can be transmitted to the financial accounts department depending on the interface.

I. The field is a required field if activated in the master data: Mandatory in the outgoing invoice when creating, changing and canceling vouchers.

II. Obligatory only in cancellation vouchers: activate the checkbox.

I. COMPANY → REQUIRED FIELDS → Extras tab:
Activating the checkbox [Posting text] under Outgoing invoice.

II. COMPANY → INVOICING → Settings tab: 
Checkbox Posting text required for cancelation_Outgoing invoice

Customer-specific exchange rate.

Used for determining the tax key for Reverse Charge procedures.

Third country tax key is set correctly in the transport section (2023.1)

From now on, the country of departure and the country of destination will be checked in all areas (except export and import).
As soon as one of the locations is not in the EU, the third country indicator = Y is set.

→ Allocation tax keys in ACCOUNTING

Field for order-based billing, see also special features of the calculation tab.

An order number can be entered here manually or via a search mask. During manual entry, a check is made against the table eawareartikel_t.

The quantities in the voucher header are updated according to the quantities of the order number.

If the order number is deleted, the quantity information is withdrawn from the order.

It is possible to split the revenues, e.g. the cost splitting of consol files.

Indicates whether the amount has already been paid.

The indicator can be transferred to the accounting per interface.

Order → Header data: Customer and Invoice recipient is CargoSoft Hamburg.

Invoicing → Overview tab → Create voucher: CargoSoft Information informs.

Invoicing → Voucher header data: The voucher header data will display the address of the alternative bill-to-party. It is not editable! 

These preallocations made in the basic data cannot be changed in the order processing.