Close single or multiple accruals
- Bärbel Neitzel
- Sabrina Stelter
Contents
Accruals receive a status
The status is displayed on the Account sheet tab → Open accruals tab.
The further procedure to dissolve the accruals with status E is of great importance for working with this function.
With this status, the accruals cannot be dissolved, neither in the incoming, nor in the outgoing invoicing.
However, accruals can still be created on these files.
Account sheet in the order → Blocking within a file
Blocking the accrual entry can be carried out within ONE file on the main tab Account sheet → the Account sheet tab, Overview accruals tab, Open accruals tab via context menu entry Close accruals.
After you have selected the menu item Close accruals, a CargoSoft information appears, which must be confirmed by the user.
The blocking is not activated until the confirmation with Yes.
Query: Do you want to close accruals for file XXX?
→ The query affects ALL accruals recorded in the file, not only the marked line.
Automatic modification of the accrual status from E to I
The accrual status is set from E to I for Invoicing.
Consequences for the further accrual entry in this file
No additional accrual can be recorded for this file on the tab Create accrual.
A CargoSoft information appears if the user tries to save the accrual.
Blocking multiple files (multi closing)
You have the option to carry out the accrual entry for MULTIPLE files, e.g. for an entire department or the current month. This can be done in the Environment menu → Invoicing → Close accruals.
Function is NOT activated
If the function is NOT ACTIVATED as mentioned above, confirming the command Close accruals will NOT start a process.
If the function Block accrual entry is activated and the corresponding authorisations are available, a search mask appears. Here, the selection of multiple files is limited for the accrual entry blocking.
Example:
In the export department seafreight traffic area X, the accrual entry for month December 2015 is to be closed. The representative(s) close(s) all files that meet these criteria. Enter the criteria into the mask (screenshot above) and all files are displayed with > F3.
The result mask lists the files according to the entered criteria. Click on the button Start closing to block the accrual entry for all displayed files.
Accruals receive status I (Invoiced) after the blocking
After blocking the accrual entry, the accruals receive the status I for Invoicing.
The dissolution in the incoming and outgoing invoice is only possible with this status.
The file also receives the status ACCRUALS CLOSED.