Shipping data Export Seafreight

Owned by Hauke Gulich
Last updated: Apr 29, 2024 by Bärbel Neitzel
4 min read

Contents

Links to further information

Record shipping route

All fields from the sailing list that are recorded for a vessel departure, either by the shipping company/agent or yourself, or that can be imported from external systems will be displayed.

The majority of the fields is available in the basic data Seafreight menu → Sailing lists in Seafreight (Dakosy/BHT/Own). 

The fields of your own sailing list can be edited.

Vessel departure/ Sailing lists

Per vessel departure, the vessel details are loaded from the vessel departure list of this port:

  • Shipment via port of Hamburg: the system displays the Sailing list (DAKOSY).

  • Shipment via port of Bremerhaven and Wilhelmshaven, the system displays the Sailing list (BHT).
    For Wilhelmshaven as POL, select the port code DEWVN.

  • If you are using your Own sailing list - whether frequently or infrequently - the system shows the departures of your own generated Sailing list (own).

→ Select one of the fields Vessel no., Vessel name or Voyage no. on this tab and open the search via double click or F2 to access the search in the respective sailing list.

The location code of the port of discharge entered in the order is already pre-assigned in the search in the sailing list.

Fields of the section shipping route

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Field description

Fields for shipment data

Fields for shipment data

Vessel no.

The vessel no. is either taken from the sailing list or can be entered manually.
Access to the respective Sailing list is available.

IMO code

The IMO no. is unique (similar to the chassis no. of a vehicle) and consists of the 3 letters IMO and a number with 7 digits.

  • As soon as the IMO code is made available in the sailing list by the shipping company, it is imported automatically and inserted into the field along with the selection of a vessel.

  • The IMO code can be entered manually.

Compliance → check vessel

As of SATIS version 5 the field IMO code is checked against the sanction lists.

With automatic acceptance of the field from the vessel lists or with manual entry, the check is triggered. With changed values in above named field a new validation will be triggered after saving. This check is performed as part of the general compliance check that already applies to the addresses. The same threshold values apply accordingly.

Flag

= Country code

→ Imported from the sailing list.

Vessel name

 

 


… in case of transhipment

Access to the Sailing list like described above.

Vessel departure list:
This list is available in case of an active port link to DAKOSY (Hamburg) or dbh (Bremerhaven).

Double click to open a search mask over vessel departures of the port link you have selected.

If the transhipment or port of discarge has been filled in on the left side of the mask, they are pre-assigned in the search mask.

Compliance → check vessel

As of SATIS version 5 the field IMO code is checked against the sanction lists.

With automatic acceptance of the field from the vessel lists or with manual entry, the check is triggered. With changed values in above named field a new validation will be triggered after saving. This check is performed as part of the general compliance check that already applies to the addresses. The same threshold values apply accordingly.

Voyage no.

The voyage no. is either taken from te sailing list or can be entered manually.

Access to the sailing list as described above.

Call sign

The call sign of the vessel is imported from the sailing list.

Departure (ets)

Estimated Time of Shipment = Departure date

If your file number definition requires the field ets for export shipments, the ets field already appears upon entry of a file and is a required field.

Arrival tranship.

Enter the date.

Arrival (eta)

Enter the date or import data from the sailing list.

This field may be a required field for import shipment if the file number definition has been generated accordingly.

Terminal

If a terminal for the FCL or LCL shipment is recorded in the the sailing list, the terminal code entered there will be loaded as well.

You have the option to configure terminals with client-dependency in basic data COMPANY → GENERAL COMPANY PARAMETER → TERMINAL.

LCL/FCL

Display field only: FCL, LCL, FCL&LCL.

This field is filled according to your setting in basic data SEAFREIGHT → DAKOSY → TERMINALS  → field FCL/LCL.

Gateway

The field Gateway is displayed in seafreight export files if the gateway function has been acrivated and if this file has the B/L type HBL.

Enter the gateway on which your LCL shipment is to be checked in.

This field is not available in the seafreight import sector.

Gateways are recorded individually in the basic data.
→ The dropdown list makes these entries available for selection.

→ Please follow the link for more information on how to define a Gateway as profit center Seafreight and which processing and invoicing options will become available.