VGM processing
- Hauke Gulich
- Bärbel Neitzel
- Sabrina Stelter
Contents
Links to further information
Create VGM service order
A new service order is created on the Services tab → Overview tab.
An empty line with a reference number (file number + serial number) appears automatically when you enter the tab.
The service provider is pre-assigned (with the carrier for VGM) when you create the service order for service type VGM.
Header data tab
Please enter the required addresses (carrier, shipper, representative).
→ The addresses can be pre-assigned as described above.
→ The header data on the header data tab are pre-assigned with details from the order and cannot be edited.
→ In the order header table (eakopf_t) you can integrate two fields to enter a VGM closing date and time into the order by using the mask editor.
Fields in the lower section
Field |
| Description |
|---|---|---|
Signature |
| Free text field |
Weighing date |
| Date field with search function. |
Weighing location |
| Free text field with search function. |
Method |
| This field provides code entries from the basic data ADMIN → CS ADMIN → CS CODES EXT with type = TPART and qualifier = V.
The system performs a plausibility check for these fields. |
Certificate number |
| Free text field |
Weight note |
| Free text field |
Required fields for the transmission
The following fields must be filled for transmission:
Field | Description |
|---|---|
Signature | In the case of electronic VGM submission, the signature of the person responsible at the shipper is valid in form of the name in capital letters. |
Booking no. | Booking no. of the carrier which is read from the statistics tab in the order. The booking number can be entered and transmitted per container. The booking number must either be entered in the header (eakopf_t) or in all containers (eawarecont_t). The field Booking no. (eawarecont_t.buchungsnummer) is available in the field list of the mask editor and is already integrated into the standard mask CS SERVICES VGM WB. |
Shipper | Required field check shipper The Shipper field is only included in the required field check if it has been declared as a required field in basic data COMPANY → REQUIRED FIELDS.
|
Weighing date |
|
Container no. |
|
Weight | Gross weight |
Goods tab
Enter the VGM weight on the Goods tab → Container sub tab.
The goods description from the order is automatically accepted.
→ This only includes container lines.
→ Please adjust the weight in case it has changed.
The VGM weight is recorded in the field Gross weight.
Entries on the Container tab take priority over those in the header data.
The lower section displays the header data fields
Signature
Date/time
Weighing location
Method
Certificate no.
Weight note
If these details are different per container, they must be transmitted on container level.
EDI-Status tab
The messages of the EDI-Status tab are identical to the descriptions on the page EDI-Status in Services in the Services tab.
EDI-Log tab
The messages of the EDI-Log tab are identical to the descriptions on the page EDI-Log tab in Services in the Services Tab.
If a VGM application contains multiple containers, the positive status (green checkmark) in the status overview of the order only appears if a positive response has arrived for all containers.
eFile tab
The messages of the eFile tab are identical to the descriptions on the page eFile tab in Services in the Services tab.