Create a new file - Seafreight Export

Displays the file number definition. In certain cases you can select from multiple definitions.

Open the dropdown list of all file number structures that are available for selections.

Depending on the file no. definition in your company, the following fields may be required fields as they are part of the automatic generation of the sequence number.

The file number appears as soon as all required fields have been filled and if there is a number range for the selected main and sub department.

Make a selection from the dropdown list.

The order sector is pre-assigned according to the basic data settings of the current user. 

The B/L type is pre-assigned according to the basic data settings.

Pls see explanation of the bl types for more information about the effects of this selection:

• Consol = Master file for consol container Bs/L

• Direct = Shipping company B/L

• House = House B/L - with B2B function

• File without B/L = No B/L

The branch is pre-assigned according to the setting in the basic data.

The branch in the file entry mask may be changed by a user with the required authorization, regardless of the BL-/AWB type.

The order date is pre-assigned with today's date, provided that this setting was made in your basic data.

Otherwise this field is not filled.
To use a different date, overwrite the date manually or double click into the field to select a date from the calendar.

Depending on your company settings, the file number is derived from the order date or the departure/arrival date.

The main department is pre-assigned according to your settings in the Options tab in EMPLOYEES.
You can select the main department from the dropdown list.

The sub department is pre-assigned according to your settings in the Options tab in EMPLOYEES.
You can select the sub department from the dropdown list.

Please activate the checkbox Dangerous goods if your shipment contains dangerous goods.

Dangerous goods data can be entered on the Order tab → Description of goods → DGR button in the goods description Seafreight.

The entry of the customer is optionally.
The address entered in this field is automatically accepted into the order and marked with the Customer checkmark.

If an individual mask has been created for the customer, it will open upon order entry if this field is filled.

This checkbox is activated by default upon creation of a file.

With this checkbod you can copy a file.

For more information, see Copy a Seafreight file.

Depending on the File no. definition in ADMIN this field may be a required field: eta for import files and ets for export files. 

The OK button is released after you have made all required entries.
The sequence number of the new file is not yet assigned.

If this button remains gray and thus non-editable, important basic data entries such as authorizations or required fields may be missing.
Please contact your system administrator if this is the case.

Close the mask without entering a new file number.