Contents

Related pages

• Calculation tab in the order

• Account sheet tab in the order

• F6 menu

• Create accruals in Environment - Invoicing

• Cancel accruals

Classifications

@cost customer addresses must have the classification CST (ADDRESSES → General tab → Classification sub tab → field Classification).

If an @cost customer with such a classification is entered as the customer, the application only searches for buying rates on the Calculation tab when you select the local menu item Calculate order. 

The currency in the selling line always corresponds to the currency from the address, not the currency from the payable.

An exception can be made with classification CSU (@Cost-USD). If the payable line is entered in USD, the currency in the selling line remains in USD.

Calculation for receivables via (cost) accruals (CargoCom or manually)

If you create an accrual in an @cost order (manually or via CargoCom), the system enters calculation lines for the entry of the receivable according to this accrual:

• Accruals of voucher type R1 (expenses) → Receivable voucher type R (invoice)

• Accruals of voucher type R5 (revenues) → Receivable voucher type G (credit note)

The invoice recipient is determined through the relevant address in the order.

The field Print/Send (e)AWB is automatically pre-assigned with No.

This also applies to @cost additional charges that automatically arise on creation of an accrual or for additional charges from the incoming invoicing.
→ Surcharges are no longer printed twice on the AWB when you print the AWB after the automatic creation of the outgoing invoice.

The system takes into account accruals from:

• Account sheet tab in the order

• Environment menu → Invoicing→ Create accruals

• Calculation tab in the order

• Airfreight→ F6 menu → Create accruals

• Airfreight→ Truck manifest

In a cost splitting, the selling lines are entered in the split files.
→ The system only takes accruals with voucher type R1 (for expenses) into account.

Collect shipments of type IATA are the only exception.
→ Here, the system creates a corresponding selling calculation line as a credit note upon creation of the accrual (not an invoice with a negative amount).

Cancel accruals

• Cancel accruals: When you cancel an accrual, the voucher line for the receivable is deleted as well, provided that the voucher has not been booked yet.

• Cancel accruals for which a receivable has already been created: When you cancel an accrual the system determines booked calculation lines through the accrual number. All corresponding receivables are canceled.
  There is no 1:1 relation between accrual number and receivable! As a result, it may occur that multiple accruals are combined to a single receivable.
  When you cancel only one accrual, an information message will point out that the receivable also refers to other accrual numbers.
  The cancelation must be confirmed once again.
  All other accruals remain open and, if necessary, need to be canceled separately.

Calculation for receivables through payables (CargoCom)

You can deposit a tolerance limit for the automatic (additional) charge for customers with classification @Cost.
The new field Tolerance: Difference as value (additional charge per CargoCom) is located in basic data ADDRESSES → ADDRESSES → Accounting tab → Additionals.
Deposit an amount; the house currency applies.
→ If this field is not filled, the system checks the allowed differences recorded in COMPANY → INVOICING → Extras tab.

In the voucher header of the payables you can use the dropdown list to select whether you would like to start a chargeback for this voucher.

Open

Available for selection:

N = Complaint not necessary
A = Activate automatic balance (for the processing by CargoCom for @Cost customers)
O = Outstanding (still to claim)

You can define a preallocation for this field in basic data COMPANY → INVOICING → Incoming invoice tab → field Activate chargeback.

CargoCom examines all payables (with or without accruals) with setting - Activate chargeback = A for additional charges (after successful booking by the batch invoicing).

This requires the CargoCom application with code ATCOST.
Parameter repeat, which is sufficient for this purpose, controls when the program is to start and end, e.g. with the settings:
S:06:30;E:23:45;R:0,1,2,3,4,5,6,7,8,9,10,11,12,13,14,15,16,17,18,19,20,21,22,23,24,25,26,27,28,29,30,31,32,33,34,35,36,37,38,39,40,41,42,43,44,45,46,47,48,49,50,51,52,53,54,55,56,57,58,59;.

If the customer of the file has the classification CST, the system checks the voucher against the actual amount and the accrual amount (→ the accrual amount for payables without accruals is = 0).
If the amount exceeds the tolerance entered in the basic data, the system enters a corresponding billing line with reference to the payable on the Calculation tab in the order.
The system uses the billing codes from the payable (if available) for this purpose.
If the payable has been entered without billing code, the system only accepts the service types into the selling line; the billing code must be added manually.

If already closed, the TMS file is reopened in case of additional charges by CargoCom.

Cancelation of payables

• Cancelation of payables: If you cancel a payable and the selling line is still on the Calculation tab without the receivable having been created, the line is deleted from the Calculation tab.

• Cancelation of payables for which a chargeback has already been created: If you cancel a payable for which a chargeback has already been created, a cancelation voucher is also created for the receivable.

Convert calculation for receivables into a voucher

Lines for receivable R entered on the Calculation tab in the order can be converted into actual vouchers through CargoCom or manually via Create voucher/Create voucher as draft.
→ One receivable is created per payable number/calculation line.

Exceptions:

• Order customers. Here, one receivable is created per purchase order.

• Calculation lines (costs) without reference to a payable. Here, one receivable is created per address and voucher type.