Contents

Related pages

• Working with Gateways Seafreight

• Working with Gateways Airfreight

• Gateway function setup

COMPANY → INVOICING - Warning when invoicing party is not customer

The optional function Warning when bill-to-party(=invoicing party) is not customer, which is located in basic data COMPANY → INVOICING, is deactivated for the Gateway billing because the invoicing party is NEVER the customer.

ADMIN → FORMS - Printer settings for billing control

Printer settings for billing control in basic data ADMIN → FORMS → FORMS: 

When opening the Gateway billing, you will see a control mask with all billing details per HAWB or (sub)file.
This mask can be printed. The printer settings are made with form A4HOCH with type STDT.

Memo function

Memo function Consol ←→ HAWB and HB/L in basic data COMPANY → GENERAL COMPANY PARAMETER → Order data 2:
The memo function is used to transfer order memos from the consol file into the HAWBs or (sub)files and vice versa from the HAWB or (sub) file into the consol file.
This requires the use of the Alternative memo function (activate the checkbox).
You can access the order memo via File → Memo.

Depending on the file type (HAWB/B/L or Consol), you can select additional files on the Selection files tab in which you would like the memo to be displayed as well.
In a consol file, this tab lists all house files of the Consolidation tab.
Activate the checkbox(es) to additionally display a memo in the HAWB or (sub)files.
Memo from consol - selection of HBLs:

Open

Use the context menu to select all HB/Ls at once:

Open

In a HAWB or (sub) file, the Selection files tab lists the consol file in which the memo can be displayed:

Open

Example 1	Step 1: Write a memo from HB/L to the consol file and activate the checkbox: Open
	Step 2: The memo is displayed in the consol file and cannot be edited: Open
	The original file of the memo is listed in the left sidebar: Open
	The Consolidation tab also shows if the a memo has been transferred from an HBL file. Click on the icon to open the memo: Open
Example 2	Display a memo from the consol file in the HB/Ls: Open
	The memo is displayed in the sub files: Open
	General information about the order memo: The order memo opens automatically when you open the file if the function Show memo is activated in the employee options: Open

Update HAWB and (sub) files from the consol file

In the consol file, open the Transport tab and click the context menu item Update house files.
→ This function is available in airfreight/seafreight import and export as well as transport.
A new mask opens. In the upper section, you can enter data for the HAWB or (sub)files.
If these data are already entered in the consol file, the application pre-assigns the data from the consol.

Update house files:

Open

Enter data into the sub files:

Open

In the upper entry section, enter the data for the house files.

• All fields form the upper section that are filled with data are written into the house files.

• Blank fields are not transferred into the files.

• Blank entry fields are ignored.

• There is no modification (clearning of fields) in the files.

Open

This allows you to specifically update single fields.
The context menu entry Clear fields will clear all entry fields that are pre-assigned from the consol.

Use the checkboxes to exclude specific files from the update.
The data are only transferred into activated files and the consol file.

The entered data are always also transferred into the consol file!

The checkbox Edit blank fields only is located in the lower section.
Activate the checkbox in order to write the data only into fields that are blank upon the time of the update.
This option prevents data from being overwritten.

Open

Change notification to responsible employee of HAWB and B/L

When using the functions Edit dimensions in sub files and Update house files (HAWB or sub files from consol) to modify the HAWB/HBL, the responsible employee will receive a message entry in the sidebar.

Using the function Update house files will send only one message with all changed HAWBs or HBs/L per employee.
The message only contains the data that were modified. The old value is displayed on the left, the new value on the right.

Open

The function Edit dimensions is available in the consol per HB/L.
A message about the respective sub file is therefore sent to the employee responsible for this sub file.
The message also contains all existing dimension lines of all goods description identifiers.
The message even displays data that were not changed. The old value is displayed on the left, the new value on the right.

Open

COMPANY → COPY AND SPLIT - Gateway field for when copying/splitting files

When copying or splitting an HAWB or sub file, the field Gateway in airfreight or seafreight export files is either copied/splitted or not.
This is controlled by the settings in the copy and split application.

• If these fields are active, the field is copied when copying or splitting.

• If these fields are not active, the field is pre-assigned anew based on the preallocation settings. 

Open

COMPANY → BRANCHES - Email notification upon entry of files across branches

The Address data tab contains fields for the entry of email addresses. These email addresses will receive an email when files are entered for a branch different from the current branch.

Open

This refers to the file entry via File→ New as well as the EDI Mailbox.
The email contains the file number, HAWB no., MAWB no., shipper, consignee, and a summary of the goods description.

If entered for mode and sector, these email addresses will receive a notification per branch upon entry or EDI transfer from the mailbox.

Detailed information for Seafreight and Airfreight module