CASS billing setup

Owned by Hauke Gulich
Last updated: Mar 11, 2024 by Bärbel Neitzel
4 min read

 

Contents

 

Function in the order

COMPANY → INVOICING → Administration tab

The following fields must be filled on the Administration tab:

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Field

Function in the order

Field

Function in the order

Account no. CASS billing

Your address for the CASS is stored here.
Customers who also receive invoices in HOT format from IGLU store the account number for the IGLU billing here, too.
These account numbers must exist in the basic data ADDRESSES!

Default file no. for CASS

This file number must also be recorded in CargoSoft!

Account period CASS suggest from

Preallocation of the accounting period from the invoice date R or accounting month L.

Flag 'paid' for payables CASS

Preallocation for the field paid in the header data of the payable

CASS: Warning …

Set CASS data to incorrect if no automatic accrual exists.

Activity type Airfreight

This activity type must also be recorded in the basic data at INVOICING → ACTIVITY TYPES!

ADDRESSES → Accounting tab → CASS/IGLU

Check box Accept difference in accruals (payables)

Accruals are only dissolved with the CASS invoice if differences between accrual and actual amount are automatically accepted.

This setting must be made for the CASS and IGLU address (activate checkbox).

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If the differences in accruals are not accepted automatically, the CASS voucher is only saved but not booked in the account sheet.

In this case, the voucher must be reopened and edited in the incoming invoicing.

All billing lines must be checked separately and the compliance field must be filled manually!

This may be tedious considering the size of the CASS billing.

ADMIN → NUMBER RANGES

The system also assigns an internal serial ID number on acquisition of the CASS data.

This requires a number range to be recorded in the basic data at number ranges.

CargoSoft usually automatically creates this number range when setting up the CASS application. It is thus not necessary to make manual adjustments.

Please make the following entries if this number range does not exist:

The fields

  • Main department

  • Sub department

  • Sector

are not relevant but must be filled with a default value when editing the basic data since they are required fields.

This number is only assigned for internal purposes and is of no further relevance for the CASS file, though it may be for Crystal Reports.
A currency key and possible a tax amount are also transferred in the CASS file. .

  • The currency code is usually EUR .

  • The tax keys are usually 0 and 19.
    If these tax keys ...
    ... do not exist in the CargoSoft basic data since other keys have been assigned in CargoSoft
    ... or if these tax keys are invalid because they are not valid for input tax,
    please create relevant EDI code conversions.

The system first checks whether an alternative tax key for 0 or 19 is recorded in the EDI code conversions.

  • If a valid tax key has been assigned, it is automatically accepted into the CASS invoicce.

  • If not, the system searches for tax ke 0 or 19 in the CargoSoft basic data.

ADMIN → EDI PARTNER

CASS must be recorded as an EDI partner in basic data.

Further information are not required for the EDI partner.

ADMIN → EDI CODE CONVERSIONS

After that pls make the following entries in basic data EDI CODE CONVERSIONS:

If you maintain different tax keys or currencies per client, please create an EDI partner (CASS + client) per client, e.g. CASS001, CASS002.
The tax keys / currencies must be entered per EDI partner in the EDI code conversions.

The CASS application checks for EDI partner CASS + client on input. If unable to find EDI partner CASS+client, the system uses the partner CASS.

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