Gateway Seafreight Export setup

Owned by Hauke Gulich
Last updated: Mar 12, 2024 by Bärbel Neitzel
5 min read

 

Contents

 

Function in the order

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COMPANY → GATEWAYS

Create gateways 

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In order to assign an export HB/L to a gateway and to search in the ConsCont for HBs/L assigned to a specific gateway, gateways are stored in the master data by means of a code.

These are then available in the HBL and in the search mask of the consolidation container in a drop-down list.

  • The Gateway field in the order is only shown in Export HB/L files as soon as Seafreight gateways are defined in the master data.

Gateway field in the order

In Oceanfreight the following applies: As soon as a Gateway for Oceanfreight (checkbox SEA = Active) is entered, the field Gateway is shown in the header data in the Oceanfreight Order Header Data in the Export HBL file:

COMPANY → REQUIRED FIELDS

Declare gateway field in the order as a required field 

In the order entry of the sub file, the assignment of the shipment to the gateway is made in the Gateway field.

This field is available in the required field selection and can thus be made a required field for the order.

COMPANY → BRANCHES → Seafreight tab

Preset gateway in the order

For the creation of a new export house position, it is possible to set in the master data COMPANY → BRANCHES → Seafreight tab whether a gateway is already suggested or not.

In the HBL for Gateway field, select an entry from the drop-down list that will be preassigned in a House file in the Gateway field in the order.

  • Gateways are stored in COMPANY → GATEWAYS.

  • Adjustments on the Seafreight tab are set per branch.

Pls consider these options:

  • For order entry, the Gateway field can be made a Required field. In this case the pre-assignment here should be EMPTY.

  • Furthermore, the Copy and Split program is used to set how the field should be preset in such cases → checkbox Gateway sea in Copy and Split files.

In main/consol files

It is required to distinguish between gateway and non-gateway branches for the search for house files in the Export consol container (on the Consol tab).

Branch is gateway profit center

The branch is activated as a gateway profit center → marked via the checkbox.

This applies to seafreight export and import.

This controls multiple functions such as the release of the Gateway Invoicing tab in the consol/main file.

Branch is gateway

In a Gateway branch the system searches for HB/L files from all branches. The preallocation of the branch in the search mask must thus be editable.

  • The gateway branch searches without narrowing down the branch.

  • Other branches only search for HB/Ls of their own branch.

  • The gateway branch only searches for shipments that are checked in for the gateway.

  • Other branches search for shipments that are not shipped via the gateway. 

Field

 

Field

 

Preallocation search for HBL Branch

For consol containers: preallocation of the gateway in the search for House BLs, sub files, main files of other branches.

Preallocation search for HBL Gateway

In the consol container/consol you can pre-assign a gateway in the search for House B/Ls.

Oversized Cargo in cm

When consolidating in the gateway branch, the system will issue an information message that the dimensions in the order exceed the oversized cargo entries.

Gateway billing

Preallocation of the set branch address in sub files for the gateway billing

An invoice recipient address must be entered in the (sub) file so that an invoice to the branch or a partner can be issued from the consol file (gateway) per sub file.

The address field with classification [GWINV] is used.

  • In most cases, the invoice is issued to the co-lading branch; in some cases however to an external partner.

  • You can enter a standard address in basic data COMPANY → NIEDERLASSUNGEN → Default addresses so that the branch address does not have to be entered manually in every HB/L file.

  • In case of a partner the address must be overwritten in the order.

For the assignment of a fixed address to every order make a corresponding entry on the Default addresses tab per mode, sector and B/L type:

ADMIN → ADDRESS QUALIFIER

Gateway billing: preset voucher recipient

The qualifier [GWINV] is assigned to an address (e.g. A9). 

  • The name of the address here is for information only - a different name displayed in the order is to be edited via CS CODES in ADMIN.

When you create the gateway billing in the order, the program accepts the invoice recipient from the address field with qualifier [GWINV].

ADDRESSES → Accounting tab → Financial accounting sub tab

Preset voucher type for gateway billing

Per voucher recipient you can determine the voucher type that is used for the gateway billing.

A dropdown box on the Financial accounting sub tab in Accounting tab in Addresses in the address offers the following types for selection:

  • IBV – Internal settlements

  • SP – Collective invoice

  • R – Single invoice

Description:
The billing from the consol is issued to the address entered in the HBL in the address field with classification [GWINV].
The voucher type must be recorded in this address.