On the Settings tab select variant [D] in the field Verification open items in order to edit the other fields.

In the basic data you can enter a difference in %.

• The entered booking amount of a file is dissolved (completed) as soon as the invoicing has been performed in the amount of the booking amount and in consideration of the difference in the outgoing invoicing.

If bookings amounts are considered during the credit limit check, these must be completed on the entry of outgoing vouchers.

The system only completes the booking amount if the outgoing invoice is issued to the address that was entered as invoice recipient upon order entry.

Automatic update of the credit limit amount in the addresses

Here you can activate a background program that periodically checks how long it has been since the last invoice was issued to an address. It also resets the credit limit amount to a fixed value. The necessary time period and credit limit amount for this purpose must be entered in the basic data.

Fill in the 3 following fields:

1. Enter a period for automatic update of credit limit. This is the period in which the program checks whether an invoice has been issued. 

2. In the field depends on you can select whether this time period ought to refer to order date or the last invoice date.

3. Enter an amount into the field Minimum credit limit amount.

Please feel free to contact CargoSoft for the activation of the background program.

When saving an outgoing invoice for the invoice recipient entered upon order entry, the user is asked whether the booking amount is hereby completed (with the invoice).

• Activate the checkbox Complete estiamted invoice amount with generation of outgoing invoice in order to be offered the options Yes and No.

• This requires that the invoice amount is below the booking amount - otherwise the booking amount is automatially completed.

• If there is a remaining amount from the alst invoice, the system checks against the remaining amount upon entry of a second invoice.

Alternative bill-to-party in the credit limit check:

During the credit limit check the booking amount is primarily checked against the account of the invoice recipient entered in the order.
Since every address may have an alternative financial account, this checkbox enables the additional check of this account.

The account for an alternative bill-to-party is entered on the Accounting tab → Financial accounting sub tab in ADDRESSES → ADDRESSES.
Activate the checkbox Read credit limit from alternative account so that this alternative account is included in the credit limit check.

Open

Besides the general release authorization by an employee, you can also configure a scale of the amounts.

 The release of an address is thus limited to a certain height of the exceeded credit limit. Enter the scales for your company.

If scales are available in the system, a scale must be assigned to every authorized employee. The authorization KREFREIG alone no longer suffices.

These amounts are linked to the employees via the entered codes.

• A scaling from the basic data can be searched through the field Authorisation for OP-release in order to make this option available for the employee.

When using the entered scale, the employee would only be able to release address of which the credit limit is exceeded with up to €10,000.

If an open items scale is entered, the following information appears in the order in case of exceedance: