Customs data for AWB and B/L transmission setup

Owned by Hauke Gulich
Last updated: May 16, 2024 by Bärbel Neitzel
5 min read

 

Contents

Function in the order

ADDRESSES → ADDRESSES → Address tab → EDI references sub tab

Determine the company identification code and number

Every country has an identification number.

This is the VAT ID number for European addresses and the tax number or another unique number for other countries.

CargoSoft checks whether a company code has been recorded an if available, the company code is transmitted or pre-assigned in the B/L in the seafreight module.

The code must be deposited in the EDI REFERENCES of an address and the entry must always be made with the identifier code.

Up to 35 characters are transmitted!

Country

Company Identification Code und Number (Reg. no.)

Space characters (for AWB transmission)

Country

Company Identification Code und Number (Reg. no.)

Space characters (for AWB transmission)

China

1.  EDI reference in addresses with Qualifier COGOV for e.g. USCI123456789 (max. 35 characters).
The number must be entered with identifier!

2.  If EDI reference is not filled, the tax number of the address is used.

3.  If tax number is not filled, VAT ID no. is used.

The identifier [USCI] is generated automatically for transmission and printing for option Tax number (2.) and VAT ID no. (3.)

NO spaces characters are allowed for name of contact person for e.g. MaxMustermann;

Space characters are removed from Reg. no., AEO- and phone number.

Indonesia

1.  EDI reference in addresses with Qualifier COGOV for e.g. NPWP123456789 (max. 35 characters).
The number must be entered with identifier!

2.  If EDI reference is not filled, Tax number is used.

3.  If Tax number is not filled, VAT ID no. is used.

The identifier [NPWP] is generated automatically for transmission and printing for option Tax number (2.) and VAT ID no. (3.)







Space characters are allowed for name of contact person, e.g. Max Mustermann;

Space characters are removed from Reg. no., AEO- and phone number.



EU country

1.  EDI reference in addresses with Qualifier COGOV for e.g. EUROPEAN VAT NUMBER123456789 (max. 35 characters).
The number must be entered with identifier!

2.  If EDI reference is not filled, VAT ID no. is used.

The identifier [EUROPEAN VAT NUMBER] is generated automatically for transmission and printing for option VAT ID no. (2.)

All other countries

1.  EDI reference in addresses with Qualifier COGOV (max. 35 characters).
The number must be entered with identifier!

2.  If EDI reference is not filled, Identifier [9999] + ISO country code, for e.g. NZ is used for transmission and printing.

ADMIN → CS ADMIN → CS CODES

Record qualifier

The qualifier COGOV must be recorded in basic data ADMIN → CS ADMIN → CS CODES.

The type of this transaction is ADE.

image-20240314-171100.png

ADMIN → LANGUAGES

Deposit Language code

If you are using the English CargoSoft application, this code entry must be made with language code E.

ADDRESSES → ADDRESSES → Partner tab

Contact partner details

A contact partner name (first and lastname) and a phone number can only be transmitted if they are recorded in the address on the Partner tab.

image-20240314-171116.png

Per contact pertner you can record a qualifier in the field Email functions:

  • Qualifier for AWB transmission: [eAWB]

  • Qualifier for B/L transmission: [BL]

A contact partner with this qualifier will take priority (over line 1 of the partner details) for the transmission or preallocation in the B/L tab.

  • If there is no entry with a qualifier, CargoSoft determines and transmits line 1 of the partner details instead.

  • If the Partner tab is not filled, the phone number in the Input sub tab in Address is transmitted instead.

Transmission of order data

  • In the Seafreight module, the data can be transmitted via Customs data tab in BL.

  • In the Airfreight module, the data can be transmitted from the basic data along with the AWB.
    There is no entry in the order.
    As described above, the airfreight module determines and transmits the company code.
    The contact partner name and phone number are determined from the first line of the Partner tab.
    If no partner is available, the phone number from the main tab of the address is transmitted instead.

Documents print Airfreight

There are new requirements by various airlines.

  • Manual entries are required for the print of the company codes for shipper and consignee in the accounting infos.
    A preallocation can be made in the address (of the consignee) on the AWB Main tab.

  • The phone number is only printed for the shipper and consignee if these details have been entered in the corresponding address box.
    You can use the airfreight layout in the address on the Altern. address layout sub tab in ADDRESSES for a preallocation.

  • In the manifest, the telephone number and company code should be printed at the address of the shipper/consignee.
    The phone number is already printed in the CargoSoft standard manifest if entered in the address box of the order.
    The company code will be added to the standard manifest CSCM and CSACM.

    These details are printed for the fields Agent, Shipper and Consignee in the Aircargo and Cargo Manifest as well.

Please note that only the standard forms are affected by the change.

Individual forms and reports are excluded from the changes and must be adapted separately.

Display Customs data of a Chinese address

The Customs data entered in a Chinese address is also displayed in the manual AWB and can be changed or deleted. The changed data is then also printed in the same way.

  • contact person

  • telephone number

  • USTID or COGOV number