Creation of the booking number

1. File independent booking via the menu Sea Freight → Booking: Click the Edit tab and the booking number will be automatically assigned by the system. Pls see Ocean booking set up. 

2. When creating a booking from the order in the Order/Header data tab → Create booking from order context menu, the booking number is composed of the  file number and a consecutive number appended with an underscore.

Display of the ocean booking number in the order

• The latest booking number from the ocean booking of a file can be displayed in the order.

• If multiple ocean bookings have been entered per file, this field displays the most recently created ocean booking.

• To do this, the ocean booking field (= booking number) must be integrated into any tab of the order using the mask editor.

1.

Open

2.

SYS Log tab in Info tab

The application additionally makes an entry in the SYS log table for the creation of an ocean booking. 

The booking number of the carrier is displayed as soon as the booking confirmation has arrived.

The status is set by the system.

The entries come from the status events.

The entries in the Status field and the subsequent transaction possibilities are listed in Status(field) in OceanBooking.

 → Status (field) in ocean booking

Select the address of the carrier you want to book with.

The SCAC code is a required field for ocean booking - it is automatically entered here if it is stored in the carrier address.

The code can be entered manually or filled in the field using the search function.

Carrier code SAC

If the carrier code SAC is entered in basic data ORDER → SCAC-CODES → carrier code SAC, the segements LocalReferenceNumber and FreightForwardersRefNumber will be transmitted with the same reference number (booking number).

For all other carrier codes, the LocalReferenceNumber is transmitted as the booking number and the FreighForwardersRefNumber as the file number.

Enter the relevant locations.

If still blank, the place of receipt is filled automatically once you enter the port of loading.
The same applies to the final destination and the port of discharge.
→ You can change these values if necessary.

All 4 fields are required fields according to interface requirements.

When creating a booking from the order with service type

• Pier to Pier (no place of receipt and no final destination)

• Pier to Door (no place of receipt)

• Door to Pier (no final destination)

the place of receipt or final destination from the order is not pre-assigned and the fields are not checked and displayed as required fields.

However, since the fields are mandatory in the interface, port of loading is transferred from the booking if the place of receipt is empty in the booking.
If the final destination in the booking is empty, the port of discharge is transmitted.

Transhipment port in ocean booking

When placing a booking a transhipment port can be entered .

If the booking is generated from the order, the port is pre-assigned in the booking from the order.

In this case, the element <DetailsOfTransport> with the types "MAIN_CARRIAGE_TRANSPORT" is generated twice when the booking is transferred.

• The first main carriage includes the loading port with the ets date as the start and the transhipment port as the end.

• The second main carriage starts at the transhipment port without a date/time and ends at the port of discharge with the eta date.

• Both main legs contain the complete ship information.

Select the transport route that is to be covered by the carrier.

*If this service type is selected, stopovers can be entered.

• Door to Pier*

• Door to Door*

Based on the field Service type the mode of transport field on the Container tab) is pre-assigned.

→ The preallocation is updated once you enter or change the service type.

Booking to container terminal CY

The consignment can be booked for delivery to a terminal CY.

Specifying the service types

• Pier to Ramp, CY (Pier) and

• Door to Ramp, CY (Pier),

the final destination as well as the recording of a mode of transport oncarriage is mandatory.
→ The container terminal must be specified as the final destination.
→ The value from the order is not pre-assigned

The oncarriage from the port of discharge to the final destination (container terminal) is transmitted in the interface in the segment TransportDetails as_Oncarriage_ including the mode of transport.

The transport details for PreCarriage or OnCarriage are also transferred for the service type [Door -] or [- Door].

PreCarriage: Start = place of receipt, end = loading port + mode of transport precarriage
OnCarriage: Start = port of discharge, end = final destination + mode of transport oncarriage

In this constellation, it is also mandatory to specify the mode of transport pre/oncarriage.

Depending on the entry in the Movement type field, the fields to be entered are displayed in the Goods tab.
This means that this controls whether you enter an FCL or LCL booking.

• The container mask will be deactivated if you select LCL/LCL and Vehicle.
  The container details are no longer required fields.

To pre-assign the movement type for a carrier, enter qualifier OCBMV in the EDI references sub tab in Addresses.

In the Reference field enter one of the codes

• FF for FCL/FCL

• FL for FCL/LCL

• LF for LCL/FCL

• LL for LCL/LCL

• BB for BreakBulk

• VE for Vehicle.

• When selecting the carrier in ocean booking, the corresponding entry is preset.

• If a carrier without stored EDI reference is selected, FCL/FCL will be preset.

Contract/Tariff Number will be required in all EDI booking requests as of Feb 22, 2021.

If available, enter your contract with the carrier.
A search mask is available.

• Please note:
  If you are using carrier code EVG (Evergreen), the corresponding dummy contract no. (SQK000000) is displayed automatically.
  → The entry of a contract is required for EVG.
  
  
  

Selection of a mode of transport per booking header.

If the booking was created from an order, these fields are pre-assigned with the entries on the Transport tab → field Mode of transport Place of receipt/Final destination (eakopf_t.fk_vkart_mc_vers, eakopf_t.fk_vkart_mc_endb).

Please note that the description must NOT be changed due to its relevance for the transmission of the ocean booking to the carrier.

• Exceptions:
  The mode of transport RAIL_WATER cannot be processed by EVERGREEN.
  The modes of transport TRAILERS_VEHICLES_BY_BARGE / RAIL_WAGON_ON_VESSEL / MODE_UNKNOWN cannot be processed by INTTRA.     

Pre-assignment of the mode of transport fields

For individually indicated modes of transport, the field mode of transport Oceanbooking must be filled according to the OceanBooking default for a correct transfer.

The entry from the field mode of transport Oceanbooking will be preset in the field mode of transport when creating the booking from the order.

The basic data for these modes of transport are recorded in the table Type of transport in ORDER. 

If an English port (GB*) is entered in the fields Place of receipt or Port of loading, the field UCR no. is activated.

The UCR number can be entered manually in the field.

Enter a vessel (optional).

** There is a compliance check on the vessel and the IMO code.

A search over the sailing lists is available:

• If port of loading = DEHAM → DAKOSY sailing list

• If port of loading = DEBRE/DEBRV → BHT sailing list

• All other ports of loading = own sailing list

Enter a voyage number (optional).

Enter the IMO code (optional).

** There is a compliance check on the vessel and the IMO code.

Enter the estimated departure date.

Enter the estimated arrival date (optional).