Convert files

Owned by Hauke Gulich
Last updated: Apr 02, 2024 by Sabrina Stelter
2 min read

A file conversion can be made in the following cases:

  • A file was transferred from GLA.

  • The file was created by mistake.

  • The department is incorrect.

  • The number range is incorrect.

The conversion ensures that the mly closings and statistics are created correctly since old file numbers are deleted. It also prevents gaps from appearing and orders from ending up in the wrong number ranges.

Select File → Files → Convert files:

The file that was last exited is pre-assigned in the field Accept from file (the file that is to be converted).

The converted file is deleted and no longer exists as an independent file number.

If you convert a file, a function can be activated to let the Info tab in the order in the new file display the original file number in the field Converted from file.
→ Pls see EDI mailbox → Display of file numbers.

Field

Description

Field

Description

File no. definition

Same function as in the file entry.

Your configured definitions for a file affect the required fields.

File number

Consists of the file number definition and the number range for this main and sub department.

Order sector

Select the order sector - just like in the file entry mask.

B/L Typ (= order type)

AWB-Typ

Order type

Select the order type.

Select

  1. the B/L type in Seafreight (Attention: The field B/L Type can only be selected if the B2B function is activated.)

  2. the order type SHPT = Shipment or DIR = Direct shipment in the Road module.

  3. the AWB Type in Airfreight. The AWB type is located at the top of the mask.

Branch

Select the branch from the dropdown list.

Order date

Note: New as of version 2020.4

If a file is converted via File → Files → Convert file, the eFile date is no longer overwritten with the current time stamp. The date is taken from the file to be converted.

If you want to user the old procedure, so that the current time stamp is displayed for the documents in the eFile, this can be activated by our service desk by making a setting in the database table (global_sett_t; key: EAKTEBEIMWANDELNNEUEINFUEGEN).

Main department

Just like file entry

Sub department

Just like file entry

Customer

You can optionally enter the account type and address number of the customer.

Accept from file:

Enter the file that you would like to convert:

  • The file that was edited last is pre-assigned.

  • The dropdown list contains the five files that were edited last.

  • Press F2 to open the search function and select a different file for conversion.

 

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