Enter the currency key for the Euro.

This key must exist in the basic data Currencies in ACCOUNTING.

If your house currency is Euro enter H.

This entry regulates the kind of currency conversion in the outgoing invoicing.

• S = Entry of the R.O.E. and currency conversion within a single billing line.
         → Current standard setting for currency conversions.

• R = Currency conversion with entry of an additional billing line with inv. code W. In this line you can enter the lines concerning the currency conversion.
         → The setting R is rarely used in CargoSoft.

Note:
Please do not change the type of currency conversion without consulting CargoSoft!
With the new currency conversion - type S - the report for invoice printing must also be adjusted, otherwise the amounts with foreign currency will not be printed correctly!
After the changes in the basic data, please restart CargoSoft order processing. Otherwise these changes will not be accepted!

The entry in this field draws upon basic data Invoice layout.

There you can determine which layout will apply to which voucher type.

Reference lines in the outgoing invoice can be assigned with different tax keys.

→ Voucher items tab
→ Tax keys in ACCOUNTING

The value CORRT is pre-assigned by default.

Open

The value is a basic data entry saved in ADMIN → CS ADMIN → CS CODES with TYPE = FRT.
When entering a correction invoice, this invoice type is pre-assigned in the voucher header of the correction invoice.

The creation of a correction voucher is carried out in the order on the Overview tab in invoicing.

→ Correction invoice and Invoice layout
→ CS codes in CS Admin in ADMIN

If the mixed account current is active, the voucher recipient/issuer is pre-assigned with G in all vouchers.

• If this checkbox is activated, open accruals are allowed upon end of the month.

• The function Month-end closing accruals in the Invoicing program in the Environment menu can only be used if this checkbox is NOT activated.
  See Set up month-end closing accruals.

→ Set up month-end closing accruals

If the checkbox is activated, items with a calculation line that has not yet been converted into a voucher may be closed.

→ Close file

Allows changes to existing invoices in the outgoing invoicing.

If this checkbox is NOT activated, an incorrect invoice CANNOT be modified and must be cancelled and reentered instead.

Billing lines with an amount of 0.00 will be dunned.

→ Voucher items tab

This checkbox controls an information message that is issued in the outgoing invoicing when you convert a draft into an invoice.
Voucher addresses and transport data can be updated with data from the order after the query.

If this checkbox is NOT active, the system does not issue the query and the order data in the outgoing invoicing are not updated.

Setting for the exchange rate field in payables.

D = order date
B = booking period
R = invoice date
T = actual date
L = service date

Setting for exchange rate field in receivables.

D = order date
B = booking period
R = invoice date
T = actual date
L = service date

Generally the exchange rate is not updated when converting a draft into an outgoing invoice.

The exchange rate will be updated if the checkbox is marked.

If the posting text is only required in cancelation vouchers in the outgoing invoice activate this checkbox.

Posting text as required field in the outgoing invoice is used for new creation, change and cancelation of vouchers.
→ Pls see Extras tab in REQUIRED FIELDS.

Whether or not this currency may be modified.

Whether or not this accounting period may be modified.
→ This setting affects ALL users.

→ Accounting periods in ACCOUNTING

The payment term is automatically pre-assigned according to the address of the invoice issuer.
→ It can still be modified, provided that this is allowed in the field.

→ Payment terms in ACCOUNTING

The dropdown list contains 3 entries:

If the address selected in the billing line does not correspond to the customer address, the system will issue a warning message.

If this checkbox is activated, all billing lines will be available for selection per quotation in the Invoicing (outgoing vouchers) → Voucher items tab in the context menu → Use a quotation in a file.

You can also transfer the billing lines from different quotations.

It is thus possible to create e.g. a general quotation per address.