Contents

Topic in the order

• Automatic processing of incoming vouchers

• Invoice reference cancellation is displayed in the incoming voucher

Open

Fields and Columns

Cancel unposted vouchers= cancel_unposted

Previously, canceled vouchers could not be processed if the associated original voucher had not yet been posted.

A new setting option is now available that allows to cancel unposted incoming vouchers:  Parameter: storno_ungebucht = Y *or *N is set in the incoming invoice process.

If the parameter is set to J, the vouchers are processed as follows:

• Unposted incoming vouchers will be automatically reversed when a reversal is imported and both incoming voucher will remain in unposted status.

• If an incoming voucher is posted manually when a reversal already exists, the system automatically searches for the reversal voucher when posting the voucher to trigger new processing.

If the parameter is set to N, the documents are processed as follows:

• A Cancellation voucher runs into an error after processing by CargoCom if the original voucher has not yet been posted. The original voucher is then opened in the incoming billing voucher and saved so that it can be posted. When saving, the system checks whether a cancellation voucher with the corresponding voucher number exists.

ATTENTION:
The cancellation voucher must contain a voucher number for which there is a unique data record with voucher type LR/LG.
Or there must be a reference number in the field of the cancellation voucher for which an original voucher with voucher type LR/LG can be found exactly.

For automatic incoming voucher processing, a clear assignment of the cancellation vouchers to the original vouchers is necessary.

Automatically book vouchers = voucher_booked

The parameter voucher_booked determines whether a voucher should be automatically booked or not.

• In the standard case the CargoCom programme tries to complete the incoming voucher completely and automatically set it to booked=J at the end.
  The proposed accruals are then dissolved and the voucher is forwarded to the forwarding account and the accounting department.

If the voucher must be checked manually again, you can add the value N (for booked=N) to the parameter voucher_booked.

The setting voucher_booked=N can be overridden per creditor from version 2020.4.
An entry in the EDI references can then be used to automatically post vouchers to these addresses anyway (adr_ediref_t.ref_qual='LRAB', codes_t.art='ADE').

Transfer employee

A permanent employee can be transferred via the parameters.

This employee will then be written to the voucher instead of the employee responsible for the file number.

Deviating account assignment

As of version 2021.2, you can set a different account assignment in the EDI references of the address.

Thus, incoming credit notes can also be posted in the revenue, as a so-called service credit note.

Waiting time until file number has been created

As of version 2021.3, you can specify a waiting time until a suitable file number must be found in the TMS.

As long as the file number has not yet been created, the voucher receives the status CCWAI and is read again and again by CargoCom.

If the waiting time has expired and no file number could be found, the voucher is given the status CCCHE and the user must check and reprocess the voucher manually in the incoming invoice.

Error diagnostics

Optionally, a single incoming voucher can also be entered in the parameters.

This could be helpful for troubleshooting.

In this case, only one voucher number with voucher type, invoice number, internal sequential number (eflfd) and client is entered.

If the check mark for active is set for the entries on the right, only this one voucher number is read.

Normally these entries should not be active!